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What is Termination no grant?

For projects that stopped without any results and eligible costs, the Termination no grant procedure can be initiated:

by the beneficiary, from Beneficiary module, or
by the National Agency, from the National Agencies project management system.

When the workflow is completed, the project will be in status Terminated no grant.

Termination no grant initiated by the beneficiary in Beneficiary module

Generation of the Termination no grant report

For projects that stopped earlier than defined in the grant agreement, without any results and without any eligible costs, the beneficiary can start the Termination no grant procedure, at any time, from the Reports section of the project in Beneficiary module, while the project is in status Project ongoing.

When generating the report, the beneficiary is informed of the fact that all grants currently available in the project, if any, will be set to zero, and the activities will no longer be visible, regardless of the information provided in the project, and must acknowledge this notification. As a result, the Reported budget of the project is set to 0 EUR. The report is generated and can be filled in and submitted from Beneficiary module.

Review and completion of the Termination no grant report form

After the Termination no grant report form is generated, it can be opened by clicking on the Edit Draft button. The beneficiary must fill in the required information and add the relevant annexes, such as the Declaration on honour.

Submission of the Termination no grant report

When the Termination no grant report form is complete and the annexes are added, it can be submitted. The Termination no grant report status will be Submission ongoing. After the Termination no grant report has been transferred successfully to the NAs project management system, its status changes to Submitted, and the project is locked for editing (the beneficiary can make no further changes).

Note: Please note that, currently, submission of the report is not available.

What happens next?

NA checks and accepts the Termination no grant report

When the Termination no grant report is submitted to the NAs project management system, the NA checks the report and will, if all is in order, accept it. When the NA finalises the project in their system, the Reported no grant (Submitted) and NA Validated (Submitted) project versions for the project become available and can be viewed.

The Termination no grant report status changes to Accepted, and the project status changes to Terminated no grant. The project remains locked and is finalised.

NA checks and rejects the Termination no grant report

When the Termination no grant report is submitted to the NAs project management system, the NA checks the report and will, if required, reject it. An email notification is sent to the beneficiary, informing them of the Termination no grant report rejection.

The project status changes to Project ongoing and the project is unlocked for editing in Beneficiary module. All activities, such as mobility activities, participations, group activities, complementary activities, preparatory visits etc. will be restored and they will display the same information as available in the project before the termination no grant report was submitted, if any. The Termination no grant report status changes to Reported no Grant (Cancelled).

Report templates

Note: Please note that this is just an example of the Termination no grant report, which will be valid for all KAs.

All Calls All KA Final Beneficiary Report Form Termination no grant v1.5.docx

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How to do this in the tools?