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This page explains how to export the Group mobility activities in KA121 and KA122 projects in the Beneficiary module. 

Group mobility activities are not available in KA121-VET and KA122-VET projects.

We are using a KA122-ADU call 2024 project as an example. For more information regarding the management of the group mobility activities in your project, please see Group mobility activities in KA121 and KA122 projects.

This page is relevant for:

  • Erasmus+ Call 2021 onward
    • KA121-​​​​​​​ADU -​​​​​​​ Mobility for staff of accredited organisations in adult education 
    • KA121-​​​​​​​SCH -​​​​​​​ Mobility for learners and staff of accredited organisations in school education
    • KA122-ADU -​​​​​​​ Mobility for staff in adult education
    • KA122-​​​​​​​SCH -​​​​​​​ Mobility for learners and staff in school education

Steps


Access the "Import-export" section in the project

In your project, click on Import-Export in the Content menu to open the Import-Export screen, displaying:

  1. Import export type - a drop-down to select the type of action to be performed, either import, or export.
  2. Actions - a section from where you can:
    1. export mobilities, and you can choose the category of mobility activities - either selectively, only those in status Complete, or more extensively, those in the Draft and Complete statuses, or
    2. import mobility activities.
  3. Import/Export status - a list of the imported or exported files, with an indication of the total number of files in the list.


Click on Import-Export in the Content menu to open the Import-Export screen

Select "Mobility Group" from the drop-down list in the "Import export type" section

Select Mobility Group from the drop-down list in the Import export type section

Select to export Draft and/or Draft+Complete group mobility activities in the "Actions" section

Use the available radio buttons to select if you want to export Draft + Complete, or only Complete group mobility activities. 

Use the available radio buttons to select if you want to export Draft and Complete or only Complete group mobility activities

Click on the "Export XLXS" or the "Export CSV" buttons in the "Actions" section

Depending on the file format in which you want to export the group mobility activities, click on either the Export XLXS or the Export CSV buttons.

Click on either the Export XLXS or Export CSV button

File download starts

A notification message displays, informing you about the export process. In the Import/Export status list, the status of the export is initially Requested. Click on reload to refresh the list, to check the progress.

File download starts

Click on the name of the exported file and follow the instructions on the screen to download it on your local device

When the file export is ready, its status will become Exported. Click on the file name and follow the instructions on the screen to download it on your local device.

The file name is generally composed of the following: the project number, followed by the date and time of the export, e.g. 2024-1-IT02-KA122-ADU-000019080-KA122-ADU-22-07-2024-08-22-13-.xlsx

The downloaded file will contain information on either all, or only the completed group mobility activities, including the information on the subgroups, as currently available in the project. 

Click on the exported file's name and follow the instructions on the screen to download it on your local device

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