This page explains the information available on the Budget screen in Beneficiary module for ESC30 - Solidarity Projects.

It is possible to modify certain details in the budget screen that affect the total project. This is only possible while the project is in status Project ongoing by  associated persons with edit rights in the project. 

For general information regarding the budget screen and it's functionalities in Beneficiary module, please see Budget in projects .


This page is relevant for:

  • European Solidarity Corps 
    • ESC30 - Solidarity Projects 
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Steps


Access the "Budget" in your project

To view the budget summary in your project, click on Budget  in the  Content menu . The  Budget  screen is displayed,  where you can view the budget summary for your project, including the awarded budget and the actual project costs as reported in your project, broken down per cost type.

Budget screen for ESC30 projects

Budget screen details

The Budget screen shows the list of all project costs, broken down per cost type .

All grant amounts are read-only, therefore cannot be changed manually.  They are calculated automatically, based on the information you have provided either in this screen (where applicable) or in other sections of the project. If you wish to update the budget amount for a specific item, you must adjust the details in the relevant section (such as Exceptional costs). 

Certain fields available in the budget screen are editable and can be filled in or updated. Any changes you make will automatically be saved once you click elsewhere on the screen.

The screen is divided as follows: 

  • On the left side, budget items are listed either independently or grouped by budget categories:
    • Total project (1) - is calculated automatically as the sum of grant items and reported costs

    • Total exceptional costs (2) - in case the project includes exceptional costs for the support of participants with fewer opportunities

    • Project costs (3) - initially calculated for the entire duration of the project (in months), as specified in the grant agreement
    • Coaching costs (4) - initially calculated as specified in the grant agreement

  • On the right side, there are 3 columns for each budget item:

    • Awarded budget - the latest budget amount approved by the NA, as indicated in the grant agreement/amendment
    • Reported budget - the current budget in the project
    • % Reported/Approved - the percentage of the approved budget that you have consumed so far, allowing you to monitor the level of expenditure incurred for each relevant budget item, at any time

By default, the sections where the values are null (zero) are not shown (the Hide empty items option at the top of the Budget table is selected). Remove the selection to show all available sections.

Budget screen in detail

Editable fields in the budget screen

"Number of months" for Project costs 

The Project costs grant is awarded to you for the entire duration of the project (in months), specified in the grant agreement. This time interval is set by default in the Number of months field. In our example, the duration of the project is of 10 months.

If you do not require a grant, type 0 (zero) in the field. Click elsewhere on the screen to update the budget values . 

If needed, you can revert to the number of months corresponding to the full duration of the project.

You are not allowed to enter other values for the duration in months (resulting from the awarded budget). This is also indicated by the message under the field.

Update the project duration in months

"Number of coaching days" for Coaching costs

In this field, you can enter the number of coaching days for which you require a coach grant (in the example below, up to a maximum of 12 days). Under Coaching costs , type the Number of days (between 0 and 12); the default value is 12.

Click elsewhere on the screen to update the budget values.

You are not allowed to enter a value higher than 12. The system will automatically return to the last saved value.

Update the number of coaching days

In the header of your project, click on t he Actions button and  select  Refresh reported budget to update the reported budget value in the header to reflect any changes you made in the budget screen. See below for additional details.



Export the budget overview to PDF

To export the budget in PDF format, click on the Export PDF button.

The exported file will contain the same information as displayed on screen meaning that, if any sections are collapsed on screen, they will also not display the various subsections in the PDF. 



New features in the budget screen

 

Refresh Reported budget option

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