In KA2 beneficiary projects, when editing or viewing organisation details of a participating organisation in the project, the fields Status, Partnership entry date and Partnership withdrawal date are displayed and read-only. 

Inactive participating organisations in the project need to be flagged in the National Agency's project management system. The period during which a participating organisation is active in a project has to be indicated using a start date, which is the Partnership entry date, and an end date, which is the Partnership withdrawal date.

Organisations involved in activities must be active at least one day within the activity duration, meaning that:

• the Partnership entry date must be earlier than or equal to the Activity end date, and
• the Partnership withdrawal date must be later than or equal to the Activity start date.

When creating or editing KA220 activities, if the Leading organisation and the Participating organisations in the activities are not active for at least one day within the activity duration, an error message will be shown under the organisation name, and the users will be prevented from saving the activity: "This organisation has not been active for at least one day during the activity duration. Please ensure there is an overlap between the activity start and end dates and the organisation's period of activity".

For activities already created or saved, which have became inactive, the error message will be shown in the activity and you will be prevented from submitting the Final Report. In this case, you will need to edit the activity, to ensure that the organisation is active for at least one day within the activity duration, or delete the activity, in order to be able to submit the Final Report.

Organisations that enter the project later or withdraw during the project life cycle must be indicated to the National Agency so that all required updates can be made and the new information is made available in the beneficiary project. 

For the Beneficiary organisation, the project start date is used as the Partnership entry date and project end date as the Partnership withdrawal date, and are read-only. 

Status

An organisation can have the status Active or Withdrawn.

Partnership entry date

For participating organisations imported from NA's project management system, the Partnership entry date is retrieved from there and is read-only. For participating organisations imported from NA's project management system which do not have a Partnership Entry Date, the Project Start Date is used.

If the Partnership entry date is changed in NA's project management system, it will be updated in the beneficiary project. 

Partnership withdrawal date

For participating organisations imported from the NA's project management system, the Partnership withdrawal date is received from there and is read-only. For participating organisations imported from NA's project management system which do not have a Partnership withdrawal date, the project end date is used and is read-only.

If the Partnership withdrawal date changes in NA's project management system, it will be updated in the beneficiary project.