The illustrations in the provided Wiki pages are for consultation purpose only and may not always reflect the latest implementation.
This page outlines the specifics for mobility activities carried out within projects under Erasmus+ KA121 - Mobility for learners and staff of accredited organisations and KA122- Short term projects mobility of learners and staff.
For general instructions on how to create and manage mobility activities in beneficiary projects via the Erasmus+ and European Solidarity Corps platform as well as an overview of the common elements of the mobility activity screen, please see the page Add mobility activities to projects.
In this section you can only record individual mobility activities. Participants involved in group activities must not be recorded via the mobility activity screen. Instead, they should be recorded as a group in the Group activities section.
In the Mobility activities section you can fill in the basic participant details, save the information as draft and continue to update the mobility activity either immediately or at a later stage. Where applicable, you can also manage and monitor participant reports.
Draft mobility activities must be completed or removed before attempting to submit the beneficiary report, as they will not be considered in the budget summary.
Questions and fields vary in accordance with the selected activity type. Please read the onscreen information carefully when filling in the fields. The form content will adapt based on your input. The form will provide feedback such as warning messages or error messages in case there is missing information or eligibility rules are not observed.
This page is relevant for:
In the Mobility activity screen, the activity types available for selection from the Activity type drop-down list differ slightly depending on the activity field applicable to your project.
The group activities Group mobility of school pupils and Group mobility of adult learners are not listed here, as they must be managed in the Group activities section of the project.
The fields to fill in throughout the mobility activity screen vary based on the selected activity type.
Activity flags are displayed in accordance with the selected activity type. The flags may also influence grant calculations or the type of details you are required to fill.
For call years 2021 and 2022 and for all activity types, sending organisations must be from Programme Countries, including their outermost territories (OCT). See here the list of eligible countries.
The organisations specified in the Grant Agreement are created automatically in the project when it becomes available to the beneficiary, and will be listed in the Organisations section.
In the Role in mobility activity section of the organisation details screen you can view and/or choose the mobility activity roles applicable to each organisation involved in the project: Sending organisation / Host organisation / Supporting organisation.
For the organisations specified in the grant agreement, all the roles are already assigned to all organisations. For the Beneficiary, these roles cannot be changed. For other organisations, you will be able to change the roles as applicable, by unchecking the relevant tick boxes for each organisation, in the organisation details screen.
It is possible to add further organisations to the project either with or without an Organisation ID. For such organisations, the mobility activity roles can be changed as applicable.
In the mobility activity screen, when adding the sending and receiving organisation, respectively, only the organisations having the relevant mobility activity roles are available each of the drop-down lists.
The flags vary according to the selected activity type. They may affect other fields in the participant and budget sections, as well as require additional data to be provided. Certain flags are mutually exclusive.
Below are a few specifics to keep in mind:
For more details about this section, see the page Manage participant reports in projects.
If a participant report is not applicable for the selected activity type or the participant in question, the section is not displayed.
In the Recognition Certificates section you can specify up to three certificates to be offered to the participant, from the listed ones. Depending on the selected option, you may have to provide additional explanations. Certificates cannot be offered to participants flagged as Accompanying Person.
To add a certificate, click on Create new, then select the Certifying organisation and the Certification type from the available drop-down lists, and click Save.
Once the certificate is added, the Edit and Delete icons are available.
Only the organisations having the relevant mobility activity roles defined in the organisation details are available for selection in the Sending Organisation and Receiving Organisation drop-down lists.
For certain activities in school mobility projects, in addition to the details of the sending and receiving organisations, you must also specify the Accommodation type, by selecting it from the drop-down list.
In addition, for certain activities in VET mobility projects, also specify the Hosting environment.
The Distance bands to choose from differ according to whether the selected Main Means of Transport is considered to be sustainable or not. Therefore, first select the Main Means of Transport, then select the applicable Distance Band from the respective drop-down lists.
If the selected Main Means of Transport is considered sustainable, the Sustainable means of transport (green travel) flag is checked automatically. Whether a means of transport is considered sustainable or not will have an impact on the number of Travel days that can be entered when completing the Duration section of the mobility activity.
Where available, the Individual Support grant is calculated automatically based on the Duration for Individual support (days), which is explained in the Travel specifics section above. This amount cannot be manually changed, except in cases of force majeure.
Individual Support is not available for activities of type Hosting teachers and educators in training.
Where available, a Linguistic Support grant can be requested by checking the Linguistic Support flag in the Participant section of the mobility activity screen. The linguistic support grant is calculated automatically and cannot be changed manually.
For participants in activities of type Long-term mobility of VET learners (ErasmusPro) and Long-term learning mobility of pupils, an Additional linguistic support grant for long-term activities is provided (calculated automatically).
If you do not require the additional grant, check the flag for Additional linguistic support - Grant not requested
For activities where OLS is an option, if you request a linguistic support grant without requesting OLS (OLS flag is not checked), provide an explanation in the Justification for linguistic support grant request field.
Linguistic support is not available to:
This grant is only applicable to activities of type Courses and training.
If a grant is required, fill in the Course fees - number of days with the applicable number of days for this participant, in the Duration section of the screen. The Course fees grant will be updated automatically based on the unit cost per day and the specified number of days.
Additionally, fill in the Course ID and Course title fields.
If the teacher has selected a course from the European School Education Platform, check the flag This is a course from the course catalogue in the European School Education Platform and fill in the Course title.
Please note that the integration with the European School Education Platform is not yet finalised. In the future, the Course Title and Course provider name in European School Education Platform will be automatically filled in based on the Course ID.
The Travel Grant is calculated automatically based on the selected activity type, distance band and means of transport. This amount cannot be manually changed, except in cases of force majeure. The Travel grant is not available for activities of type Hosting teachers and educators in training.
If the standard Travel Grant does not cover at least 70% of the eligible travel cost of the participant, you are entitled to request a grant to cover Exceptional costs for expensive travel instead of the standard travel grant.
Tick the relevant box for Request Exceptional Costs for Expensive Travel. Then type the Real Travel Cost in the relevant field. The Exceptional Cost for Expensive Travel Grant is calculated automatically as 80% of the Real Travel Cost. If you request the Exceptional costs for expensive travel grant, you must also fill in the additional field Exceptional cost for expensive travel description and justification.
Inclusion support is only available if you involve participants with fewer opportunities in your projects, therefore the flag Participant with Fewer Opportunities must be checked for this section to be displayed.
Inclusion support for organisations covers costs related to the organisation of mobility activities for participants with fewer opportunities. It consists of a flat rate of 100 euros/participant, regardless of the duration of the mobility activity. This amount cannot be manually changed, except in cases of force majeure.
Inclusion support for participants cover additional costs directly linked to participants with fewer opportunities and their accompanying persons, including group leaders and facilitators. Inclusion support can cover justified costs related to travel and subsistence if a grant for these participants is not requested through the budget categories Travel and Individual support.
To request this grant, type the eligible costs in the Inclusion Support for Participant field, in the Budget section of the screen.
If the Force Majeure flag is set, the following duration and grant fields are affected:
International mobility activities can only be implemented in VET projects. For projects carried out under call years 2021 and 2022, the International mobility activity flag is checked automatically if the Receiving Country you specify in the From-To section of the mobility activity screen is a third country not associated to the Programme.
The budget used (reported) for international activities is displayed in a dedicated tab in the Budget summary section of the project and indicates the share of the international mobility budget to the project grant.
Grant beneficiaries may use up to 20% of the last awarded grant (from which the Inclusion support for participants and the Exceptional costs for expensive travel for international mobility activities have been deducted first) for outgoing mobility activities to the not associated countries listed in the Programme Guide for VET projects.