The illustrations in the Application Forms wiki pages are for consultation purpose only and may not reflect the latest implementation.
There may be minor changes to the screen appearance and layout which are described on the updated page: How to complete the application form.
This page explains how to complete the Project design and implementation section in KA220 - Cooperation partnerships Application forms.
Information Questions or fields may vary depending on the action you apply for. Please read the onscreen information carefully to complete the relevant fields and sections.
Questions or fields may vary depending on the action you apply for. Please read the onscreen information carefully to complete the relevant fields and sections.
This page is relevant for:
Click on Project design and implementation in the Content menu.
Access the Project Management section by selecting the option in the Content menu. A number of text fields are available in this screen. Complete the fields with the required information. All fields are mandatory.
In the last field of this section, Grant amount allocated to project management (EUR), you are requested to enter the Grant amount that shall be allocated to the Project management. The value entered must not exceed 20% of the project Lump sum you previously selected in the Context section of your application form.
Any inadequate value will trigger an error, as shown in the following illustration. With a 120,000 Lump sum, as in our example, the maximum value of 20% corresponds to 24,000.
When all fields are complete and without any error, Project Management in the Content menu displays a green dot, indicating that all required information has been provided.
A Work package is a set of one or more activities and their respective characteristics. You need to provide the details for at least one work package. A maximum of 10 work packages can be added and referenced.
When you select Work package in the Content menu, the Work package screen opens, showing existing work packages, if any, in a table.
Initially, one empty row is displayed.
From the Work package section, you can:
In the displayed table, initially one empty row is displayed. Provide a Title of the Work package in the available field. The Content menu will update and now also now also display the given work package title.
To add additional work packages, click on the Add Work Package button below the table.
A new work package with an incremented Work package id and an empty Title is added to the list. The new work package also appears as a Content menu element.
Provide a (unique) Title for each newly added work package by completing the appropriate field.
You can have up to ten work packages in your application form.
To delete a work package and all related details, click on the Delete (X) button in the corresponding Action column. Confirm the deletion by clicking YES, or cancel the deletion by clicking NO, in the confirmation pop-up window.
You can access the details for a work package in three different ways:
The details for a work package are grouped into three sections. In our example these sections are:
The section/menu names on your screen depend on your own work package Titles and Ids.
All work package details from all 3 sections are displayed in the main window, when accessed from the Work package n°(Id - Title) submenu item in Content menu.
Activities - (Id -Title) and Description of the activities submenu items are shortcuts which only show their corresponding section details.
From the Content menu, click on the work package you wish to complete. In this example, we have chosen Work package n°1. The work package description screen opens.
Provide the required information in the available text fields.
To manage the activities of a work package, click on the relevant Activities item in the Content menu, in our example Activities- (1 - package1). The Activities screen opens, initially displaying a table with an empty row.
In the empty row, provide the required information for your first activity. Fill in the fields as per your Activity characteristics. All fields, except Participating Organisations, are mandatory.
When selecting Other country, you are requested to provide additional information in the description of the activity. A warning message displays in this case.
Amount allocated to activity (EUR): enter the amount associated with this activity. The value must not exceed the project Lump sum selected in the Context section of your project application. See below.
The Amount allocated to activity (EUR) can not exceed the project Lump sum.
If your Work package contains more than one activity, the total of all amounts, displayed at the bottom of the Activities section, can not exceed the project Lump sum
Expected results: this field is mandatory.
To add additional Activities to your work package:
Add as many activities as required and provide the required information as explained above.
To delete an activity, click on the Delete (X) button in the Action column to the right of the screen in the corresponding activity's row. This will trigger a pop-up window, where you can confirm the deletion by clicking YES. Click on on NO to cancel the deletion.
When all the required fields for all Activities of a given Work package are complete, the corresponding Activities section is marked as complete in the Content menu.
To complete the last section Description of the activities of a Work package, select the corresponding item from the Content menu. The Description of the activities screen opens.
Provide all required information in the available fields. When all fields are complete, Description of the activities in the Content menu displays a green dot.
If all information and subsections for a Work package have been completed without errors, the corresponding Work package and its subitems Activities and Description of the activities are marked as completed in the Content menu.
Repeat the actions for each additional Work package added to your application, if applicable.
Select Budget Summary from the Content menu. The Budget Summary screen opens.
The first part of this section summarises all Allocated amounts for Project management and for each Work package. The Total (EUR) value must not exceed the project Lump sum as defined in the Context section of your application form.
If the Total (EUR) exceeds the project Lump sum, an error message displays. You must correct the amounts allocated to activities and/or the grant amount allocated to project management accordingly, alternatively modify the project lump sum specified in the Context section.
In the second part of this section, Distribution of the grant amount among participants, you are required to distribute the previously declared Amount, for Project Management and Work packages, among the participating organisations involved in your project.
To complete this section, the values you enter have to correspond to the global amounts declared in the previous fields and must follow these rules:
If incoherent or invalid values are entered, error messages will display in the Total (EUR) column. You must correct such incorrect values in the corresponding row(s).
If all entered values are coherent and follow the rules, the Budget Summary section validates and displays a green dot.