The illustrations in the provided Wiki pages are for consultation purpose only and may not always reflect the latest implementation.
The budget screen in My projects details the project costs, broken down by activity type and cost type for KA1 youth mobility projects.
It also allows you to modify certain details that affect the project budget.
This page is relevant for:
Fields may vary depending on the action type of you project. Please read the onscreen information carefully to complete the relevant fields.
The user must be logged in to EU Login account.
In your project, click on Budget in the Content Menu. The Budget screen is displayed.
The budget screen details the project costs, broken down by activity type and cost type.
The screen is divided as follows:
On the right side, there are 3 columns for each budget item:
Our example shows the budget screen for a project developed under KA153-YOU - Mobility of youth workers.
All grant amounts are read-only, therefore cannot be changed manually. They are calculated automatically based on the information you have provided either in this screen (where applicable) or in other sections of the project. If you wish to update the budget amount for a specific item, you must adjust the details in the relevant section (e.g, Mobility activities, Physical Events, etc). Note that only complete mobility activities will be reflected in the budget calculations.
The only exception is the the Exceptional Costs - Guarantee, for which you can type/update the amount in the dedicated field, if applicable.
In addition, you have to specify the Number of participants in the project in the dedicated field. For projects developed under KA154-YOU - Youth participation activities, this must include the number of participants in physical events.
The Export PDF function is currently disabled. It will be available in a future release and will allow you to download the budget as a PDF file.
You can amend certain details of your project directly in the budget screen. The Current budget amount is updated to reflect such changes. To finalise the change you must then click the Save button at the bottom of the screen to save the updated budget.
The Total project budget is displayed at the top of the budget screen. It enables you to have a quick overview of the total approved budget compared to the total current declared budget, as well as the percentage of the approved budget used at project level.
If the amount of the Current Budget is higher than the amount approved by the NA for the same budget item or for the total project budget, a warning message is displayed. This does not prevent you from submitting the beneficiary report, as it is only for information purposes.
Even though you are able to submit a declared budget greater than the Budget Approved by the NA, the final amount approved by the National Agency during the process of validating the declared budget will never be higher than the latest approved amount by the National Agency in the Grant Agreement or in the last amendment, respectively.
The following budget category is only applicable for projects developed under KA153-YOU - Mobility of youth workers:
The following budget categories are only applicable for projects developed under KA154-YOU - Youth participation activities:
Once you have finalised the project budget and all mobility activities and events are complete, you are able to generate the beneficiary report and submit it to the National Agency for validation, together with the declared budget.