Take note

The illustrations in the Application Forms wiki pages are for consultation purpose only and may not reflect the latest implementation.

There may be minor changes to the screen appearance and layout which are described on the updated page: How to complete the application form

The Project Budget section of KA154-YOU - Youth participation activities application forms provides an overview of the calculated budget for your project and the EU grant you request. You will also be able to add additional costs in this part of your application. 

The budget information available is based on the information provided in preceding sections of your application form as well as the added cost items in this section. Our example below shows how to complete the Project Budget section in a KA154-YOU - Youth participation activities application form

Questions or fields may vary depending on the action type you apply for and the selected activity. Please read the onscreen information carefully to complete the relevant fields and sections.

This page is relevant for:

  • Erasmus+ Call year 2023
    • KA154-YOU - Youth participation activities


  • You need to have completed all previous sections of the application form, as the budget summary provide calculations and optional sections based on previous information provided



1. Click on "Project Budget" in the Content menu

Click on Project Budget in the Content menu. The Project Budget screen opens.

Access the Project Budget from the Content menu

2. Check and review the "Project Budget" information

The Project Budget screen contains the following subsections:

  • Project Costs - prefilled, for information only
  • Coaching Costs - only applicable for Groups of young people, requiring coaching
  • Exceptional Costs - optional
  • Inclusion support for participants - optional


3. Review the "Project Costs"

Under Project Costs you find an overview of the calculated basic project costs based on information provided in previous sections of the form. All information is read-only.

Project Costs display

4. Complete the "Coaching Costs", if applicable

The Coaching Costs subsection is only available if you are applying for a group of young people, meaning you selected under Type of Organisation for the applicant organisation, in the Participating Organisations in applications section of your application, Group of young people

Provide the Number of days needed for coaching and add a Justification in the relevant fields. 

Complete the Coaching Costs, if applicable 


5. Request funding for "Exceptional Costs", if applicable

If needed, you can request funding for Exceptional Costs. 

To request funding for Exceptional costs, click on the Add a cost button. An empty row displays on screen.

Provide a Description and Justification, the Number of participants supported with this cost item, and the Eligible costs amount in the respective fields. 

Do not confuse the Exceptional Costs in this section with the Exceptional costs for expensive travel. The expensive travel costs have to be requested in the Project Details section of your application form.

Add Exceptional Costs, if required, using the Add a cost button


6. Request "Inclusion support for participants", if applicable

Under Inclusion support for participants you can request funding for costs directly linked to participants with fewer opportunities and their accompanying persons that are not covered by the standard funding categories. 

Click on the Add an inclusion support button. In the newly displayed row, provide the Number of participants for inclusion support, the Inclusion support for participants (EUR) and provide a Description and Justification of the expenses

Use the Add an inclusion support to add additional inclusion support requests, if required. 

Add Inclusion support for participants using the Add an inclusion support button

Expected Outcome

  • Project Budget section in the Content menu marked complete

Project Budget section in the Content menu marked complete

Top of page