The illustrations in the Application Forms wiki pages are for consultation purpose only and may not reflect the latest implementation.
There may be minor changes to the screen appearance and layout which are described on the updated page: How to complete the application form.
In the Project Details section of the application form you are asked to provide further details on your project, the main activities of your project, including the amount of EU grant that you are requesting to implement them.
Our example below shows how to complete the Project rationale section using a Youth participation activities (KA154-YOU) application form.
The number of activities you want to specify for the selected project depends on your organisation needs and expectations. A minimum of one activity must be added.
The maximum number of activities for the selected type of project may be limited.
This page is relevant for:
Click on Project Details in the Content menu. The Project Details screen opens. Initially, only a drop-down list is displayed on screen.
The subsection Description of the Activities is also available in the Content menu.
You might have to use the scroll bar at the bottom of tables or browser window to access all available information on the screens. To gain additional space on your screen you can also close the Content menu using the arrow icon < or work in Full screen mode.
Under Project Details, you first have to answer the question about your organisation's plans to carry out mobility activities and/or events. Select YES or NO from the drop-down list.
Selecting NO will not add the table in this screen. You only have to complete the Description of the activities subsection. Proceed with Step 4 of the instructions.
By default, one empty row is displayed in the activity table with ID 1 after you selected YES in the previous step.
Select the Activity type from the available drop-down list. Two different activity types are available:
Provide an Activity title.
The Content menu will update and display the added activity and the given activity title in brackets. The subsection is at this point marked with a red dot, indicating mandatory information is missing for the activity.
If you plan more than one activity in your project, click on the Add an activity button. A new empty row displays. Select the Activity type and provide the Activity title.
Each Activity type can be added multiple times, if required. The number of activities you want to specify for the selected project depends on your organisation's needs and expectations.
In our example, three activities have been added: two of the activity type Youth participation events and one of the type Youth participation mobilities. All are displayed in the Content menu and marked with a red dot.
Select Description of the activities from the Content menu. Complete all mandatory fields available. The section includes a number of free text fields to be completed, as well as:
Once complete, Description of the activities in the Content menu is marked with a green dot.
If you added an activity of the type Youth participation events, the related subsection displays in the Content menu, the Activity title provided is displayed in brackets. Click on the subsection to open the Activity details to complete.
Complete all mandatory fields in the Activity section for the Youth participation event. Certain information, such as Activity type and Title are prefilled and cannot be changed in this screen.
Complete following information:
Once the information is provided, the Events Grant subsection at the bottom of the Activity details screen is updated and the Total Grant (EUR) calculated.
The Activity subsection is marked as complete in the Content menu.
If you added more than one Youth participation event activity, complete them in the same way.
If you added an activity of the type Youth participation mobilities, the related subsection displays in the Content menu, the Activity title provided is displayed in brackets. Click on it to open the Activity details.
A Youth participation mobilities activity contains the subsections Flow summary and Budget summary which are accessible from the Content menu.
Complete all mandatory fields in the Activity section, including:
The field Duration Excluding Travel (days) is automatically calculated based on the specified start and end date.
A number of greyed out fields will be automatically populated when the related information is added in the Flow summary subsection for the activity.
The Flow summary subsection is initially empty. Only a warning message is displayed, informing you that you need to add at least one flow.
Click on the Add a new flow button.
For each flow added to the activity, you must specify flow details and budget information. In the Flow section for the flow you are completing, you have to specify:
The duration excl. and incl. travel days is automatically calculated.
If you selected the activity to be itinerant when completing the Activity details, the List of countries for Itinerant section becomes available and must be completed.
Select the Country of Destination from the available drop-down list. Enter the Duration including Travel (days).
Click on the Add a new country destination to add additional destination countries, if required.
The sum of the duration needs to be equal to the duration including travel of the flow.
That means if you add more than one country destination, the total duration for all added destinations must be equal to the duration including travel days of the flow.
Each country can only be added once.
In our example, we add two Countries of Destination. The sum of the duration is in our example 17, as was required per warning message displayed initially on screen.
The Individual Support budget information is read-only. The calculations are based on the provided details of the flow and automatically calculated.
To calculate the Travel grant for the flow, select the Distance Band for the group from the available drop down list. The Grant per Participant (EUR) and Total Travel Grant (EUR) for the flow are calculated based on the distance band selection made.
It is also possible to select Exceptional Costs from the Distance Band drop-down list. Select this option only if you need to request Exceptional costs for expensive travel for the flow.
If you selected the option, you must specify the cost for expensive travel you are requesting. The Total Travel Grant (EUR) is automatically calculated.
Under Inclusion support for Organisation you have to specify the Number of participants for inclusion support. If no inclusion support is needed for the flow, enter 0.
The Inclusion support for organisation is calculated based on the provided number of participants.
The Budget summary displays the calculated grant of the budget items of the selected activity. It is automatically updated with the details provided for the individual flows of the activity.
When all required information has been provided for the activity, the subsections and the activity in the Content menu are marked as complete.
You can add multiple flows to an activity, if required. Access the Flow summary from the Content menu and click on the Add a new flow button. Provide all required information for the newly added flow as just explained.
To update a flow, from the Flow summary, click on the Edit (pencil) button and make the required changes. To update a flow from the Flow summary, click on the Edit (pencil) button and make the required changes.
To remove a flow from an activity, in the Flow summary click on the Delete (X) button and confirm the deletion by clicking on Yes in the confirmation pop-up window.
To update Activity type or Activity title, access the Project Details section and make the changes in the table as required.
Change of activity type may result in previously completed subsections of the same activity being marked incomplete. In this case you have to check the marked subsection and update accordingly.
To update additional Activity details, such as duration or number of participants, select the relevant activity from the Content menu and make the required changes.
Changes to an activity may result in previously completed subsections of the same activity being marked as incomplete. In such case, you have to check the marked subsection and update it accordingly.
For example, changing the Country of Destination of an already completed activity has an impact on the flows belonging to the activity. The flow(s) for the activity must then also be checked and updated.
To delete an activity from the list access the Project Details screen.
Click on the Delete (X) button for the activity to remove. Confirm the deletion by clicking on YES in the pop-up window.
Deleting an activity will remove all entered data for the selected activity and all subsections.