The illustrations in the provided Wiki pages are for consultation purpose only and may not always reflect the latest implementation. 

This page explains how to add, edit and delete physical events for Youth participation activities (KA154-YOU​​​​​​) projects in My projects.

Take note

Questions or fields may vary depending on the action type of you project. Please read the onscreen information carefully to complete the relevant fields and sections.


For specific conditions regarding Ukraine, see the page Project handling specifics related to the Russian aggression on Ukraine.



  • Only the contact person of the beneficiary organisation with edit rights on the project is able to perform these actions.
  • A grant agreement has been signed for the project, and it is visible in My projects.
  • To update the project it must have the status Project Ongoing.

Detailed Steps

1. Add a physical event

1.1. Access "Physical events" in the Content menu

In your project, click on Physical events in the Content menu.

The Physical events screen is displayed. All the events that you add will be shown here. Initially, the list is empty.


1.2. Click on "Create"

Click on the Create button in the top right corner of the screen to open the Physical event details screen.

1.3. Fill in the event details

In the details screen fill in the fields as required. Mandatory fields are marked with a red asterisk (*).

Note the following:

  1. The Event ID is generated automatically, and the number increases as you add new events to your project. The event ID is unique within your project. 
  2. The Grant per participant is a flat rate of 100 euros/participant. 
  3. The Total cost of the physical event is automatically calculated as the grant per participant multiplied by the number of participants. The value is not editable.


1.4. Click on "Save"

Once you have filled in all the mandatory information, the Save button at the bottom right corner of the screen becomes available. Click the Save button to save the event details for your project.

A success message is displayed, and you are redirected to the Physical events list, where the newly added event is now listed.


2. Edit a physical event

2.1. Click on "View"

In the physical event list, click the View icon next to the event you want to view or modify. The event details screen opens in edit mode.

2.2. Edit the event details

Note that only the title, description, number of participants and comments can be updated.

Make the desired changes. In our example we have changed the number of participants.


2.3. Click on "Save".

Click on the Save button in the bottom right corner of the screen. A success message is displayed, and you are redirected to the Physical events list, where you can see the updated details of the event.

2.4. "Back to list" button

If you do not wish to update the event details, click on the Back to list button in the top right corner of the the event details screen. You will return to the Physical events list and any changes you may have made are not saved.

Alternatively, you can click on Cancel in this screen or click directly on Physical events in the Content menu.


3. Delete a physical event

3.1. Click on "Delete"

In the physical event list, click the Delete icon next to the event you want to delete. The event is deleted immediately (no confirmation required) and a success message is displayed.

Expected Outcome

  • Depending on the action you are performing:

    • The added event is displayed in the list of events.

    • The changes to the event details are saved.

    • The existing event is removed from the list of events.