Page History

This page is relevant for:

• Erasmus+:
  • KA121 - Mobility for learners and staff of accredited organisations (SCH, ADU, VET)
  • KA122 - Mobility for learners and staff (SCH, ADU, VET)
  • KA131-HED - Mobility of higher education students and staff
  • KA171-HED - Mobility of higher education students and staff supported by external policy funds
  • KA151-YOU - Mobility of young people for accredited organisations 
  • KA152-YOU - Mobility of young people 
  • KA153-YOU - Mobility of youth workers 
  • KA154-YOU - Youth participation activities 
  • KA155-YOU - DiscoverEU inclusion action
  • KA182-SPO - Mobility of Sport Coaches and Staff 
• European Solidarity Corps: 
  • ESC30 - Solidarity Projects 
  • ESC51 - Volunteering, Traineeships and Jobs Projects

What are Participant reports? 

See theParticipant Report Templates at the bottom of the page for a list of the available participant reports for the Erasmus+ and European Solidarity Corps programmes. 

Accessing participant report information

Individual mobility activities, group mobility activities, participants or participations

Overview of the participant report information for the project

Participant Reports screen

"Reports management" 

On the Reports Management tab, displayed by default when accessing the Participant Reports, the List of participant Reports (1) will display all the participants who are supposed to submit a participant report, including the Current status (2) of the reports. 

Once you click on a Participant report in the list (3), a new section will be displayed on the right-hand side of the screen - the Participant Report panel (4). Here you find additional information for the report and you can download a submitted report individually. From the Reports Management screen, you can also download all submitted reports at once (5). See How to download Participant reports and Reports On Recognitionfor details. 

Report management screen in a KA171 project

"Participants feedback" (KA121, KA122 projects only)

The Participants feedback is the second sub-tab in the Participant report screen, available only in KA121 and KA122 projects.

It contains an overview of the participants' degree of satisfaction, based on their responses in all the submitted Participant reports. All information in this tab is read-only, and the percentage values are calculated automatically. The sections/questions in the Participants feedback screen vary from one action type and/or call year to another. 

You have the options to download all Submitted answers and all Submitted Reports, using the dedicated buttons. See How to download Participant reports and Reports On Recognitionfor details. 

Here is a partial screenshot from a Participants feedback screen in KA122-SCH. 

Initial section of a 'Participants feedback' screen

Participant report statuses

Participant reports submission rate

In the expanded header of your project, you may find information regarding the Participant reports submission rate, where applicable. Here, the % of individual reports submitted by the participants is displayed. 

The same information will also be displayed also in the individual/group mobility activities tabs, for better visibility.

Participant reports submission rate displayed in the expanded header of the project details

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Notification e-mails

The notification e-mail sent to the participant will contain a link to the report, that never expires, as well as information on the mobility activity, such as the mobility type and information on the sending and receiving organisations. 

Here is an example of the e-mail invitation sent. This example is applicable for all Erasmus+ projects, except for Youth and Higher Education International projects. See the page Notifications to project contacts for other e-mail examples.

Dear Participant,

You recently took part in an Erasmus+ project. Now it's time to tell us what you think by filling in your participant report that takes the form of a short online survey. Your feedback is very valuable to the European Commission, the National Agencies and individual organisations involved in the project, and will help improve the Erasmus+ programme for future generations!

You should submit the report any time in the next 30 days. Click here to start: https://ec.europa.eu/eusurvey/runner/EP-KA1-YOUTH-STAFF-2021_ACC/fefe356b-ed92-4bf2-a921-ad496f4b0c8f
You may save a temporary draft and use the same hyperlink to get back to it. Once completed, you should submit the report by clicking on the "Submit" button. Be aware that you will no longer be able to change it.

To help you fill in your report, please find below your main mobility activity details:
Mobility activity type: Professional development activities - Programme Countries
Planned dates of mobility activity: 25/08/2021 - 31/08/2021
Country of mobility activity: Poland
Sending organisation:
Name: TUM AVRUPA KADINLARI KULTUREL ISBIRLIGI VE DAYANISMA DERNEGI
City: Ankara
Country Türkiye
Receiving organisation:
Name: Wolskie Centrum Kultury
City: Warszawa
Country Poland

Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the sending organisation or National Agency that has selected your project. In case any of the information presented above is not correct, please also contact your National Agency.
Contact details of Erasmus+ National Agencies can be found at http://ec.europa.eu/programmes/erasmus-plus/contact/national-agencies_en

Your personal data is protected. If you have questions regarding data protection, please have a look at: https://webgate.ec.europa.eu/erasmus-esc/index/privacy-statement

Many thanks for your time and for helping make the Erasmus+ programme better!
The Erasmus+ Programme Team
This is a system generated message from EU Survey. Please do not reply. If you encounter any difficulties in filling the report please contact your beneficiary organisation: TUM AVRUPA KADINLARI KULTUREL ISBIRLIGI VE DAYANISMA DERNEGI

Automatic invitations and reminders

Automatic Reminders are sent only to those participants for whom the mobility activities are Complete in Beneficiary module, if no report was received after the initial invitation was sent. 

For KA1 Youth mobility projects (KA151-YOU, KA152-YOU, KA153-YOU, KA154-YOU), the following rules apply:

For KA155-YOU projects:

• Participants flagged as Accompanying Person will not receive the e-mail invitation.

For School Education, Adult Education and Vocational Education and Training projects (KA121, KA122), the following rules apply:

For ESC30-SOL and ESC51-VTJ:

•  Only participants flagged as Young participants will receive the e-mail invitation. 
  
  

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Sending manual reminders 

See How to send manual reminders for Participant Reports and Reports on Recognition for step-by-step instructions.

Download participant reports

See How to download Participant reports and Reports On Recognition for step-by-step instructions.

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Participant Report Templates

Here are the available templates of participant reports as PDF files to be completed in EU Survey by the participants. For the Report On Recognition templates, see the page Manage Report On Recognition.

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