Union Database for Biofuels Info-site

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titleInitial stock registration
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titleWhat is Initial stock registration?

Response: 

Initial stock held by the Economic Operator at a site listed in the certificate as on 1st January 2024 to be registered as a one-time activity to kick start the UDB application.

  • Precise what the meaning of “registration date” is. (background: in user guide is “date of initial registration of stock”, however tests in the acceptance demonstrated that this date was not always auto filled with today’s data).
  • Explain what “supports” are, and when do EOs need to enter them. (background: many EOs have replied back that the information in the guide is not clear and they don’t know if “supports” are relevant for them or not.

Refers to Tax breaks or incentives received by the economic Operator. Refer to user guide for list of options and the definitions of these options

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titleClarify what “company reference number” is and what number should EOs enter there. Can EOs enter their ISCC PoS ID?

Response: 

Company reference should be the Internal company reference that can directly or indirectly link the evidence supporting the traded consignment. This reference is to be used during the certification audit.

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titleDescribe what “certificate of origin” is and what the difference between “certificate of origin” under the “raw material block” and “fuel block” is. (background: in the guide it only says “certificate of origin: certificate number”. Is this ISCC certificate, or which certificate? This is not clear.)

Response: 

Certificate of origin for Raw materials is the certificate of the EO (first gathering point or point of origin) i.e. the certificate issued by a scheme (Voluntary or National)

Certificate of origin for fuels is the certificate of the EO (fuel producer) i.e. the certificate issued by a scheme (Voluntary or National)

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titleProvide an example on how EOs can enter more than one mode of transportation. (background: currently it is possible to enter only one type of transportation. How should EOs proceed when there are multiple transportation modes involved?)

Response: 

Multiple transport modes are not required in the case of default value of emission method type. Currently only one method type is allowed and is optional. Option to allow multiple method type will be enabled soon.

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titleThis initial Stock, is the physical stock at the end of the mass balance period?

Response: 

Initial stock is the quantity available to the EO at a particular site as on 1st January 2024. it can be introduced at any point in time. No deadline is currently set.

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titlewhat if the initial stock is a combination of different feedstocks?

Response: 

If an intermediate product is a combination of multiple feedstocks it can be registered appropriately

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titleWhat is the deadline of stocks registration in UDB?

Response: 

There is no deadline set currently on the application for registering initial stocks

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titleHow to deal mandatory checkbox with waste and &residues?

Response: 

The mandate on initial stock is removed. But may be applicable for POO – part A in the future.

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titleHow to deal mandatory checkbox with waste and &residues?

Response: 

The mandate on initial stock is removed. But may be applicable for POO – part A in the future.

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titleThis initial Stock, is it the physical stock at the end of the mass balance period?

Response: 

Initial stock is the quantity available to the EO at a particular site as on 1st January 2024. it can be introduced at any point in time. No deadline is currently set.

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titleWhat is the expected stock (physical or credit, a priori credit)? We need a delay linked to the quarterly finalization of the mass balance; what to do when some data are not known/pending on information (in particular at the time of the closing of stocks)?

Response: 

The trade transactions is to be registered within 72 hours based on the invoice/shipment details. However the emission details can be updated until the end-of mass-balance period or the sale of the stock, whichever is earlier. In other words, the sale of the stock cannot be registered on UDB unless the emission details are unknown.

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titleWhat is a transaction? According to us, it is the delivery and exchange of all documents (POS), the transaction can therefore be completed at D+20 after delivery Recommendation : Benefit from 25 working days to declare the stocks (20 working days to receive the documents and regularize the stocks)

Response: 

A transaction on UDB is the physical movement of the stock or the trade transaction (for trading without shipment) i.e. on the basis of an Invoice generated during shipment, but not necessarily the PoS. PoS can be updated at a later point in time (if unknown at the point of shipment).

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titleThe initial stock registration functionality is still not available on the UDB web platform. Have the dates changed for the opening of next functionalities? Could you give me the updated calendar?

Response: 

YES, it is pending onboarding of Eos

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titleWill it be possible, especially for initial stocks, to use bulk data loading (through csv files or similar)?

Response: 

Initial stock registration is one time activity and cannot be traced in UDB due to lack tracing of such materials encoded. We do not plan to provide bulk upload for the initial stocks registration.

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titleHow can EO that keep a mass balance anti-annually (-seasonally Q1, Q2, Q3, Q4) assign their mass balance to the classification in the UDB?

Response: 

In UDB the options for mass balance are 3 months, 12 months.

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titlePOS produced before October 1st. Do they need to be included in UDB, and the same applies to the biomasses used to produce it?

Response: 

Biomass produced can be introduced into UDB in several ways:

a)  1st gathering points can introduced backdated transactions including stocks held as of 1st October and transactions after 1st October.

b) Point of origins can introduced biomass wastes or animal wastes with stocks as of 1st October and transactions thereafter.

c) Traders who hold stocks as of 1st October can introduce transactions using initial stock as one time activity. Thereafter all consignments should be originating from their suppliers. 

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titleMember states Databases
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titleIs the UDB database connected to the national databases (Nabisy, Carbure etc)? Does the operator have to enter his data twice or is it automatic?

Response: 

We are discussing with the national databases about integration with UDB. The goal would be to reduce burden on Economic operator after integration.

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