Access "Mobility Activities"

Individual mobility activities are accessible in a separate tab when accessing Mobility activities via the Content menu in your project. It is from here that you can manage the individual mobility activities of the project. 

The tab Group activities, available for ADU and SCH projects, will allow you to manage these type of activities. See Add group activities in projects (KA121, KA122) for details.

The tab Targets, available for VET, ADU and SCH projects, will allow you to manage these type of activities. See Targets in projects (KA121) for details.

Activity types

In the Mobility activity screen, the activity types available for selection from the Activity type drop-down list differ slightly depending on the activity field and call year applicable to your project. Group activity types are not listed here, as they must be managed in the Group activities section of the project. The fields to fill in throughout the mobility activity screen vary based on the selected activity type. 

Activity flags

Activity flags are displayed in accordance with the selected activity type. The flags may also influence grant calculations or the type of details you are required to fill in.

Blended mobility activity

In KA121 and KA122 projects, you must provide details about the virtual component in the Duration section of the mobility activity screen.

Force majeure

See the Force majeure section below.

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Participant flags

The flags available for participants vary according to the selected activity type. They may affect other fields in the participant and budget sections, as well as require additional data to be provided. Certain flags are mutually exclusive.

Participant

This flag is checked by default, when creating a mobility activity. A mobility activity flagged as Participant cannot be an Accompanying Person.

Accompanying person

Take note of the following:

• If you check this flag, you must also select the Type of accompanying person from the relevant drop-down list.
  
• Accompanying persons must not fill in the participant report for individual mobility activities, and the Participant report section is not displayed.
• Linguistic Support is not available for accompanying persons. 
• In VET and adult mobility projects, the minimum allowed duration for accompanying persons in individual mobility activities is one day.

Participant with fewer opportunities

Take note of the following: 

• Invited experts cannot be flagged as participants with fewer opportunities.
• For each participant with fewer opportunities, the beneficiary organisation receives an Inclusion support grant. In addition you must fill in the Inclusion Support for participants in the mobility activity screen.
• For each participant with fewer opportunities, you must fill in the Fewer Opportunities section of your project.

Inclusion support

Inclusion support is only available if you involve participants with fewer opportunities in your project, therefore the flag Participant with Fewer Opportunities must be checked for this section to be displayed.

Inclusion support for organisations covers costs related to the organisation of mobility activities for participants with fewer opportunities. It consists of a flat rate of 100 euros per participant, regardless of the duration of the mobility activity. This amount cannot be manually changed, except in cases of force majeure.

Inclusion support for participants covers additional costs directly linked to participants with fewer opportunities and their accompanying persons, including group leaders and facilitators. Inclusion support can cover justified costs related to travel and subsistence if a grant for these participants is not requested through the budget categories Travel and Individual support.

To request this grant, insert the eligible costs in the Inclusion Support for Participant field, displayed in the Participant section of the screen after the flag Participant with Fewer Opportunities was selected.

"Online language support (OLS)" flag

OLS is only available for participants involved in Long-term learning mobility of VET learners (ErasmusPro) and Short-term learning mobility of VET learners.

See the page Provide access to OLS for details. 

"Linguistic support" flag and Linguistic support grant

Where available, a Linguistic Support grant can be requested by checking the Linguistic Support flag in the Participant section of the mobility activity screen. The Linguistic support grant is calculated automatically and cannot be changed manually. 

For activities where OLS is an option, if you request a Linguistic support grant without requesting OLS (OLS flag is not checked), provide an explanation in the Justification for Linguistic support grant request field.

Linguistic support is not available for: 

• accompanying persons,
• participants involved in activities of type Invited experts and Hosting teachers and educators in training,
• participants involved in activities of type Courses and Training, Job shadowing, Teaching or training assignments with a duration of up to 30 days.

For participants in activities of type Long-term mobility of VET learners (ErasmusPro) and Long-term learning mobility of pupils, an Additional Linguistic support grant for long-term activities is provided (calculated automatically). 

If you do not require the additional grant, check the flag for Additional Linguistic support - Grant not requested.

"Incoming international participant (under special conditions)" flag

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"Participant survey" section

If a participant report is not applicable for the selected activity type or the participant in question, the section is not displayed. Initially, upon creation of a mobility activity, no information is available in this section. 

For detailed information, see the page Manage participant reports in projects.

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"Recognition Certificates" section

In the Recognition Certificates section you can specify up to three from the listed certificates to be offered to the participant. Depending on the selected option, you may have to provide additional explanations. Certificates cannot be offered to participants flagged as the Accompanying Person.

To add a certificate, click on Create new, then select the Certifying organisation and the Certification type from the available drop-down lists, and click Save.

Once the certificate is added, the Edit and Delete icons are available.

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"From-To" section

Sending and Receiving organisation

Select the Sending and Receiving organisation. 

Participating organisations

The organisations specified in the Grant Agreement and/or manually added in the project are available in the Organisations section in your project. 

If you select an organisation as sending or receiving organisation that does not have the required role defined in their organisation details, a warning message will display below the Sending or Receiving organisation field in the mobility activity screen after it was selected. 

"Outer-most region (OCT)" flag

Accommodation type

For certain activities in school mobility projects, in addition to the details of the sending and receiving organisations, you must also specify the Accommodation type, by selecting it from the drop-down list.

In addition, for certain activities in VET mobility projects, also specify the Hosting environment.

Distance band and Main Means of Transport

"Sustainable means of transport" flag

"International mobility activity" flag - VET projects only

The flag is checked automatically if the mobility activity takes part between a Programme Country and a third country not associated to the Programme (formerly known as Partner Country). See further details in the International mobility activities section below.

Travel Grant

In the Travel Grant section, the Travel days must be provided. As a general rule, you can indicate up to 2 travel days if using a non-sustainable means of transport, and up to 6 travel days if using a sustainable means of transport.

Exceptions to these rules are:

• For long-term activities with a sustainable means of transport, you can indicate for up to 4 travel days.
• For long-term activities with a non-sustainable means of transport, Individual Support is not granted for the travel duration (0 travel days).

The Travel Grant is calculated automatically based on the selected activity type, distance band and means of transport. This amount cannot be manually changed, except in cases of force majeure.

The Travel grant is not available for activities of type Hosting teachers and educators in training.

"Travel support not required" flag

If no travel support is required, check the Travel support not required flag. The Travel grant will be set to 0 EUR. 

"Request exceptional cost for expensive travel" flag

Exceptional Costs

"Request exceptional costs" flag

"Request Exceptional cost for visa and other entry requirements" flag

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"Duration" section

1. The Duration (days) is calculated automatically based on the physical mobility activity start date and end date, and cannot be manually changed.
2. If the mobility activity was interrupted, check the Mobility activity included an interruption flag, then type the number of interruption days in the Interruption Duration (days) field.
3. The Duration of Mobility Activity Period (days) is calculated automatically based on the Duration Calculated (days) and the Interruption Duration (days). This field cannot be manually changed.
4. Travel days are taken from the information provided under Travel Grant and are taken into account in the Individual Support grant calculation. 
5. The Duration for Individual support (days) is calculated automatically based on the Duration of Mobility Activity Period (days) and the Travel days, but it can be changed as applicable.
6. For a blended mobility activity (the Blended mobility activity flag is checked in the Activity section of the screen), also fill in the Number of days in virtual mobility activity.
   • The virtual component duration is not taken into account in the Duration for Individual support (days).

Course fees

This grant is only applicable to activities of type Courses and training.

If a grant is required, fill in the Course fees - number of days with the applicable number of days for this participant. The Course fees grant will be updated automatically based on the unit cost per day and the specified number of days. Additionally, fill in the Course title field.

If no such support is required for the mobility activity, check the Course fees - grant not requested flag. The Course fees grant fields will be set to 0 EUR. 

Individual Support

Where available, the Individual Support grant is calculated automatically based on the Duration for Individual support (days), which is explained in the Travel specifics section above. This amount cannot be manually changed, except in cases of force majeure.

Individual Support is not available for activities of type Hosting teachers and educators in training.

If this grant is not required, select the Individual support - grant not requested flag. The Individual Support grant will be set to 0 EUR. 

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"Budget" section

Organisational Support

The Organisational Support grant is available for all participants except those flagged as Accompanying person. Information is displayed, informing you of the fact that the participant is entitled to this type of grant. The message displayed varies, depending on the activity type. 

If this type of support is not required, check the Organisation support grant not requested flag. The Organisational support will then be 0 EUR. 

Total Calculations

The Total mobility activity grant is calculated based on the information provided throughout the mobility activity screen. 

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Force majeure

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