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Corporate reporting and Communication of results

INTPA is committed to aid effectiveness and transparency on results. To this end, the annual reports mechanism is a key visibility procedure that draws on monitoring data. Data on results are transmitted by implementing partners through their regular progress reports. Data are uploaded into the IT system, undergo an internal quality check and are structured around the  Global Europe Results Frameworks before publication. Specific intervention examples from partner countries are also used to illustrate the EU's commitment to policy coherence for development.

Dissemination and Feedback process

An important distinction to be made is how to achieve both objectives of Accountability and Learning, with the evaluations and monitoring reviews. the dissemination phase which is related to the communication strategy. It is useful both for accountability  and for learning purpose. and the use of the lessons learnt for the learning objective.

Learning is also targeted with the communication of the evaluation results of the evaluations for accountability purpose Opportunities for communicating evaluation results are largely under-exploited, for three main reasons:

• Format and language of evaluation reports. Evaluation reports are often written for a technical audience, with key messages diluted throughout the text.
• Varying approaches to transparency. INTPA does not have a corporate approach to disseminate results of evaluations. While reports of strategic-level evaluations are publicly accessible, there is no established policy regarding publication of reports on intervention-level evaluations. As a result, some Delegations publish these reports on their websites, but this is not a general practice.
• Specific dissemination products. The use of specific dissemination products is rare and is done in the absence of a clear dissemination strategy involving both INTPA headquarters and Delegations.

The reform of the evaluation methodology and management undertaken throughout 2020 will involve a higher level of coordination, which opens the door to the adoption of corporate guidelines and supporting tools for evaluation communication and dissemination. Simple measures can easily be put in place, such as the requirement to produce common products as a standard measure for each final, ex post and strategic evaluation (podcasts, videos, facts and data sheets, etc.), to be disseminated through corporate INTPA channels and by the relevant Delegations through their traditional channels.

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tools.  While monitoring and Evaluation contribute to accountability, their objectives are also to draw out the lessons and recommendations from the successes and failures, and to feed these into both ongoing and future programmes so as to improve present and future EC external policies and action. Dissemination and feedback activities are integral parts of the whole evaluation process, as lessons and insights are provided not only at the very end but throughout the evaluation process. The communication on the results based on monitoring and evaluations is done during the dissemination phase and is to be related to the final use. It is designed in the Terms of References with a communication strategy and could target both objectives. Feedback phase is a key step for learning purpose.

Institutional memory is vital, and newly posted operational managers should examine lessons learned identified in past evaluation reports and records of meetings with key informants.ROM experts also produce insightful thematic and country/regional fiches as part of their annual consolidated analyses. If external experts are contracted to support the identification and formulation process, operational managers should ensure that they review lessons learned before drafting a new programme. Former ROM and EVAL modules, now integrated in OPSYS , are some of the practical tools that can facilitate this work, along with thematic groups at Capacity4dev.eu.

Evidence Support

• INTPA is currently developping a project for internal staff to provide support for a) on-demand knowledge from Monitoring and Evaluation and b) collect monitoring and evaluation knowledge to inform the design and programming phases

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Evidence Support

• For INTPA staff on the Knowledge extracted from Monitoring and Evaluations, please contact INTPA D4: INTPA-ICM-GUIDE@ec.europa.eu

Other step:

Evaluation

Utilisation Focused Evaluation

Methdological fiche(s):

Evaluation Methodology

INTPA intranet page on Evaluation

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