Costs related to Covid, for example Covid tests, have to be provided provided as Exceptional Costs. 

This page is relevant for:

• Erasmus+, Call 2021
  • KA220 - Cooperation partnerships in adult education, higher education, school education, vocational education and training and youth

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The "Special Costs" section

The Special Costs section of your project can be accessed from the Content Menu. The Special Costs screen contains a list of Special Costs items, if any are available. Once you added special costs, they will be listed here. 

Click on "Create" to add a "Special Costs" item

To add a new Special Costs item, click on the Create button. 

Select the Special Costs type from the drop-down list and click "Create"

In the pop-up window, select the Special Cost type you want to add, from the drop-down list. The following options are available:

• Inclusion support for participant - Participants with special needs (disabilities) are entitled to extra financial support within the scope of a strategic partnerships project
• Inclusion support for organisation - Costs related to the organisation for which participants with fewer opportunities participate in the project
• Exceptional Costs - Exceptional costs are costs incurred by the project's participating organisations and include, but are not limited to, sub-contracting and purchase of goods/services. Costs related to Covid will also have to be requested here. 
• Exceptional Costs for financial guarantee - costs regarding financial guarantee for the participating organisations, if required.

Depending on the cost type selected, additional fields become available. In the example below, we selected Inclusion support for participants. 

Provide the required information

Provide the required information for the Special Costs you want to request. Mandatory fields are marked with a red asterisk * .

Special Costs type: Inclusion support for participant

The following fields are available for Inclusion support for participants:

• Cost Type - read-only; displays the cost type selected earlier 
• ID - read-only; automatically assigned
• Organisation - select organisation for which cost is requested from the drop-down list containing the organisations participating in the project
• No. of participants with fewer opportunities in activities - provide the number of participants with fewer opportunities for the organisation
• Total inclusion support for participants requested - provide the total amount you are requesting

It is possible to request Inclusion support for participants for an organisation more than once. 

Special Costs type: Inclusion support for organisation

The following fields are available for Inclusion support for organisation:

• Cost Type - read-only; displays the cost type selected earlier 
• ID - read-only; automatically assigned
• Organisation - select organisation for which cost is requested from the drop-down list containing the organisations participating in the project
• No. of participants with fewer opportunities in activities - provide the number of participants with fewer opportunities for the organisation
• Unit cost - read-only
• Total inclusion support for organisation - read-only; will update with the calculated amount once all required information is provided 

It is possible to request Inclusion support for organisation more than once for the same organisation.

Special Costs type: Exceptional Costs

The following fields are available for Exceptional Cost :

• Cost Type - read-only; displays the cost type selected earlier 
• ID - read-only; automatically assigned
• Organisation - select organisation for which cost is requested from the drop-down list containing the organisations participating in the project
• Total Incurred Cost - provide the number of participants with fewer opportunities for the organisation
• Cost related to COVID-19? - select from the drop-down list one of the available options:
  • No (80% coverage) - this is the default value
  • Yes (75% coverage)
  • COVID-19 test (100% coverage)
• Total Amount Adjusted - read-only; will update with the calculated amount once all required information is provided 
• Description and Justification - provide a description and justification in the text field

It is possible to request Exceptional Costs more than once for the same organisation.

Special Costs type: Exceptional Costs for financial guarantee

The following fields are available for Exceptional Costs for financial guarantee: 

• Cost Type - displays the cost type
• ID - read-only; automatically assigned
• Organisation - select the organisation for which cost is requested from the drop-down list containing the organisations participating in the project
• Total Incurred Cost - provide the full real cost paid by the organisation for the financial guarantee
• Total Amount Adjusted (80% of the Total Incurred cost) - read-only; will update with the calculated amount once all required information is provided

"Save" the changes

Click on the Save button to save your changes. A success message displays. 

Special Costs added to project 

You are returned to the list of Special Costs. The added Special Costs is now displayed. 

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