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This page explains the common functionality available in sections containing lists of items in beneficiary projects. It describes features that enable users to handle items in lists either individually or grouped.
Currently the complete set of features is available for the Organisations section in all projects, as well as for sections containing budget items in KA121, KA122 and KA131 projects. The list will gradually be implemented in all projects.
Most list buttons and options are located at the top right corner of the list.
For a quick overview of Navigation and basic functionalities in Beneficiary module, please view the eLearning video.
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The Create button enables you to add an item to the list, such as an organisation, a mobility activity, etc.
Clicking on Create opens a new screen where you can add and Save the details of that item.
Delete, View, Edit
Bulk Actions allow you to apply a specific operation to multiple list items at the same time. The available options vary depending on the project section and on your permissions in the project.
To perform a bulk action, take the following steps:
Here is an example of the available bulk actions for Mobility activities for a user with Edit rights. An additional confirmation is required for deleting mobility activities.
Click the check boxes of the preferred rows or alternatively, to select all items in the list, click the check box in the heading row of the table.
Once one or more rows have been chosen, the drop-down menu button becomes active and the options to export the list in various formats are enabled. Choose the specific filetype from the drop-down list.
The file automatically downloads and in the example below, you may now click the Open file link.
The file opens in the format you selected (for .xls and .csv formats in Excel spreadsheet, and for .PDF in Acrobat Reader or your selected PDF reader).
The search field allows you to add general text to narrow down the list of results.
Type at least two characters in the search box and click the Search button to retrieve the items matching your criteria. The number of items found is also updated and displayed at the top of the list.
To remove a search filter and return to the full list, click on the X button in the Search box.
Filters help you refine your search to find specific items that match several search criteria from the data displayed in the list.
Click on the More filters button to display the filters at the top of list. Note that the button name has changed to Less filters. Clicking on Less filters will hide the filters.
There is one filter for each column in the list. There are two types of filters, and they can be combined to narrow down the results:
The filters can be combined, and they can also be combined with the Search box.
In this example we have filtered the list to look for organisations from Romania, using the Country drop-down filter. The list now displays three organisations. Then we have narrowed down the list of organisations from Romania, by setting the additional filter for Organisation Role to Other. The list now displays two organisations.
The filters you add or select are listed at the top of the screen, next to the More Filters/Less Filters button. You can remove a filter by clicking on the X next to the filter name.
If you hide the filters (by clicking on the Less Filters button), the previously applied filters remain active, and the results are displayed accordingly. The applied filters also remain visible next to the More Filters button.
The list can be sorted by clicking on a column header (1st click ascending, 2nd click descending, 3rd click off). An arrow indicating the current sort sequence is displayed next to the selected column header.
In this example, the list of organisations is sorted in ascending order by Organisation ID.
Use the drop-down option below the list to change the number of items displayed per page and use the arrows to navigate to previous or next pages of the list.
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