A privacy statement notification email is automatically sent to the every email recorded in Beneficiary module with an explanation and a link to the Erasmus+/European Solidarity Corps privacy statement. This notification is sent to the Beneficiary (or Accreditation owner), Co-Beneficiary/Consortium member, Consortium coordinator, Partner and/or Participant (mobility) in a project. Subject: Erasmus+ and European Solidarity Corps programme privacy statement Email Body Text: Dear programme participant, You are receiving this email because you participate in either Erasmus+ or European Solidarity Corps programme. The Erasmus+ programme covers mobilities in the areas of education and training as well as in youth. Your personal data were entered into the European Commission’s IT system to allow your participation in one of the programme’s activities. The data were entered by the organisation managing the activity. We want to draw your attention to our privacy statement. This document explains why we process your personal data, how long we process it, and who can access it. If you are interested in knowing more, you can find all information on the privacy statement page: https://ec.europa.eu/erasmus-esc-personal-data Be welcome to address your questions by sending an email to eu-erasmus-esc-personal-data@ec.europa.eu. Regards,
Directorate-General for Education, Youth, Sport and Culture
Unit B4: Erasmus+ Coordination
European Commission
Brussels, Belgium This email was sent from an unmonitored mailbox. Please do not reply. Please visit https://ec.europa.eu/erasmus-esc-personal-data to know more about personal data protection.
When an Accreditation becomes available in Beneficiary module, a notification is sent to the Accreditation owner contacts with edit rights. Subject: Erasmus+ project management and reporting tool – access to your accreditation space: – Accreditation initiation – [Accreditation Code]
Email Body Text: Dear [Contact FirstName] [Contact LastName],
Your organisation’s accreditation space is now available in the Erasmus+ project management and reporting tool.
Accreditation details: Accreditation code: [Accreditation Code] Accreditation type: [Accreditation typePossible values: Accreditation for individual organisation or Accreditation for a mobility consortium coordinator; Accreditation for an individual organisation] Beneficiary organisation: [Beneficiary Legal Name] ErasmusField: [Possible values: School education; Vocational education and training; Adult education] Accredited organisation: [Beneficiary Legal Name]
Erasmus+ project management and reporting tool is the system for the management of accreditations and projects that received an EU grant under the Erasmus+ programme. The tool is developed by the European Commission for you, as beneficiaries of these projects.
For accredited organisations, In the Erasmus+ project management and reporting tool will be used for submission of you will be able to see up-to-date information about your accreditations. You will also need to use this tool to submit accreditation progress reports and Erasmus Plan updates to your National Agency. These exercises You will be launched according to the schedule established by your National Agencynotified when such a report is launched. To access the Erasmus+ project management and reporting tool please follow this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list To log in, you will need an EU Login (formerly called ECAS account) associated with this e-mail address. If you do not have an EU Login account associated with this e-mail address yet, please click on "Create an account" to and set one up your account. During the registration process, please make sure to use the same e-mail address where you have received that this message was sent to. You can find technical guidance for using the Erasmus+ project management and reporting tool here: https://wikis.ec.europa.eu/x/KKT-AQ Please contact your National Agency if you need further information or support. You can find a list of Erasmus+ National Agencies at the following link: https://erasmus-plus.ec.europa.eu/national-agencies This is an automatically generated message from the Erasmus+ project management and reporting tool. Please do not reply.
When a project becomes available for its beneficiaries, a notification is sent to the project contact person persons with edit rights of the beneficiary organisation. If applicable for your project, this notification is also sent to the Co-Beneficiary/Consortium member, Consortium coordinator and/or Partner. The legal representatives will not be notified. The e-mail notification provides basic information on the project and instructions on how to sign in using EU Login and access the project. If you do not have an EU Login (previously ECAS account), follow the instructions to register first. The legal representatives will not be notified. Here is an example of the e-mail notification sent: Subject: Erasmus+ project management and reporting tool - Project initiation: [Project Code] – [Project Title] (if applicable) Email Body Text: Dear [Contact FirstName] [Contact LastName],
Your Erasmus+ project is now available in the Erasmus+ project management and reporting tool.
Project details: Project code: [Project Code] National Project ID: [National ID] (if applicable) Project title: [Project Title] (if applicable) Beneficiary organisation: [Beneficiary Legal Name]
Erasmus+ project management and reporting tool is the system for the management of projects that received an EU grant under the Erasmus+ programme. The tool is developed by the European Commission for you, as beneficiaries of these projects. In the Erasmus+ project management and reporting tool you will be asked to provide information about the mobility activities you have implemented and corresponding requested grant. You will also need to use this tool to generate and follow-up participant reports and to submit your project reports to your National Agency.
To access the Erasmus+ project management and reporting tool please follow this link: https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list
To log in, you will need an EU Login (formerly called ECAS account) associated with this e-mail address. If you do have no EU Login account associated with this e-mail address yet, please click on "Create an account" and set up your account. During the registration process please make sure to use the e-mail address that this message was sent to. You can find technical guidance for using the Erasmus+ project management and reporting tool here: https://wikis.ec.europa.eu/x/KKT-AQ Please contact your National Agency if you need further information or support. You can find a list of National Agencies at the following link: https://erasmus-plus.ec.europa.eu/national-agencies
This is an automatically generated message from the Erasmus+ project management and reporting tool. Please do not reply.
When project data is updated by the participating organisations, an e-mail is sent to the contact of the beneficiary organisationbeneficiary organisation contact(s) with edit rights in the project, with a summary of the update. The legal representatives are not notified. The project contact is referred to as the Primary contact in the project and can be changed to another contact person of the beneficiary organisation, if required. Here is an example of the e-mail notification: Subject: Erasmus+ project management and reporting tool - Project update [Project Agreement Number ] – [Project Title] Email Body Text: Dear [Contact FirstName] [Contact LastName],
Your project has been updated in Erasmus+ project management and reporting tool with new information on [dd/mm/yyyy] [hh:mm:ss]
Project details: EC Project Number: [Project Agreement Number] National Project ID: [National ID] Project title: [Project Title] Organisation Legal Name: [Beneficiary Legal Name]
Updated sections: [if project details were updated] Project details
[if project budget was updated] Awarded budget
[if organisations were affected] Organisations:
[if organisations were added display list of organisations] [OID], [Organisation ID], [Role], [Legal name] added [if organisations were removed display list of organisations] [OID], [Organisation ID], [Role], [Legal name] removed [if organisations were updated display list of organisations] [OID], [Organisation ID], [Role], [Legal name] updated
[if contact persons were affected] Contact persons:
[if contact persons were added display list of contact persons] [Organisation OID], [Organisation legal name], [Organisation role], [Firs name], [Last name] added
[if contact persons were removed display list of contact persons] [Organisation OID], [Organisation legal name], [Organisation role], [Firs name], [Last name] removed
[if contact persons were updated display list of contact persons] [Organisation OID], [Organisation legal name], [Organisation role], [Firs name], [Last name] updated
Be aware that the changes appear in the Erasmus+ project management and reporting tool for information only. It is your responsibility to adapt the project information in accordance with these changes, if necessary.
Please contact your National Agency if you need further information or support. https://erasmus-plus.ec.europa.eu/national-agencies
This is a system generated message from Erasmus+ project management and reporting tool. Please do not reply.
It is possible to request an amendment for a accredited mobility project from Beneficiary module. The beneficiary user has the option to submit a Regular amendment request or an Interim amendment exercise. The Interim amendment exercise will be available only for specific periods. When these type of requests become available, an e-mail notification is sent to the beneficiaries of all projects in the scope at the start of the Interim amendment exercise to inform them of the option. This notification is sent to the Beneficiary and Consortium coordinator. Here is an example of the e-mail notification: Subject: Interim amendment exercise for accredited mobility project 2021-1-DE01-KA121-ADU-000016894 Email Body Text: Dear [Contact FirstName] [Contact LastName],
This an automatically generated notification from the Erasmus+ project management and reporting tool to inform you about the start of the interim amendment exercise for accredited mobility projects under call [Call year].
According to the rules of Erasmus+ accredited mobility projects, you are able to make specific amendment requests after 12 months of implementation. These requests are made as part of the interim amendment exercise that has now been launched. You can submit your requests through the Erasmus+ project management and reporting tool (accessible at https://webgate.ec.europa.eu/beneficiary-module/project/#/project-list).
Participating in the interim exercise is entirely optional. If you do not wish to make any changes to your grant agreement, you do not need to do anything at this stage.
This is an automatically generated message from the Erasmus+ project management and reporting tool. Please do not reply.
Reminders to provide the final report will be sent on the end date of the project and 53 days after the end date of the project. This is the default deadline, and your National Agency may adjust the timing and the content of the message to their needs. This notification is sent to the Beneficiarythe beneficiary organisation contact(s) with edit rights in the project that are not the legal representative. Here is an example of the e-mail notification: Subject: Erasmus+ project management and reporting tool – Final Report Expected [Project Agreement Number ] – [Project Title] Email Body Text: Dear [Contact FirstName] [Contact LastName],
Your final report is expected till [Final Report Submission Deadline] by your National Agency. Please fill in the necessary data and submit your report.
Documentation for final beneficiary report submission can be found at https://wikis.ec.europa.eu/x/IIRYAg
Project details: EC Project Number: [Project Agreement Number] National Project ID: [National ID] (if applicable) Project Title: [Project Title] Project Acronym: [Project Acronym] Project Start Date: [Project Start Date] Project End Date: [Project End Date] Organisation Legal Name: [Beneficiary Legal Name] Organisation OID: [Organisation OID]
Please contact your National Agency if you need further information or support. https://erasmus-plus.ec.europa.eu/national-agencies
This is a system generated message from Erasmus+ project management and reporting tool. Please do not reply.
In case the Final Report is rejected by the National Agency, an e-mail notification is sent to the project contact person of the beneficiary organisation. Here is an example of the e-mail notification: Subject: Erasmus+ project management and reporting tool – Final Report Rejected [Project Agreement Number ] – [Project Title] Email Body Text: Dear [Contact FirstName] [Contact LastName],
Your final report has been rejected by your National Agency. You have now full access to your project. Your National Agency will contact you to guide you in making the necessary corrections before you submit your report again. Please wait for their instructions.
Project details: EC Project Number: [Project Agreement Number] National Project ID: [National ID] Project title: [Project Title] Organisation Legal Name: [Beneficiary Legal Name]
Please contact your National Agency if you need further information or support. https://erasmus-plus.ec.europa.eu/national-agencies
This is a system generated message from Erasmus+ project management and reporting tool. Please do not reply.
Automatic e-mails are sent to participants with an invitation to complete a Participant Report in EU Survey to share their feedback on the experience participating in an activity for Erasmus+.
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Subject: Erasmus+ participant report Email Body Text: Dear %%FIRST_NAME%% %%LAST_NAME%%
You recently took part in an Erasmus+ project. Now it's time to tell us what you think! It takes just 5-10 minutes to fill in your "participant report". This is a required part of your mobility activity placement, and your feedback is very valuable. Your sending organisation, the National Agencies and the European Commission use your answers to improve Erasmus+ for future participants.
You should submit the report any time in the next 30 days. Click here to start: %%UNIQUE_ACCESS_LINK%% Please note that this report is intended to be submitted only by you and you may not forward the above link to any other recipient.
You may save a temporary draft and use the same hyperlink to get back to it. Once completed, you should submit the report by clicking on the "Submit" button. Be aware that you will no longer be able to change it. To help you fill in your report, please find below your main mobility activity details:
Mobility activity type: %%ACTIVITY_TYPE%%
Planned dates of mobility activity: %%START_DATE%% - %%END_DATE%%
Country of mobility activity: %%LOCATION_COUNTRY%%
Sending organisation:
Name: %%HOME_NAME%%
City: %%HOME_CITY%%
Country %%HOME_COUNTRY%%
Receiving organisation:
Name: %%HOST_NAME%%
City: %%HOST_CITY%%
Country %%HOST_COUNTRY%% Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the sending organisation or National Agency that has selected your project. In case any of the information presented above is not correct, please also contact your National Agency.
Contact details of Erasmus+ National Agencies can be found at %%NA_INFORMATION%% Your personal data is protected. If you have questions regarding data protection, please have a look at: %%PERSONAL_DATA_PROTECTION%% Many thanks for your time and for helping make the Erasmus+ programme better!
The Erasmus+ Programme Team
This is a system generated message from EU Survey. Please do not reply. If you encounter any difficulties in filling the report, please contact your beneficiary organisation: %%HOME_NAME%%
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Subject: Erasmus+ participant report Email Body Text: Dear %%FIRST_NAME%% %%LAST_NAME%%
You recently took part in an Erasmus+ project. Now it's time to tell us what you think by filling in your participant report that takes the form of a short online survey. Your feedback is very valuable to the European Commission, the National Agencies and individual organisations involved in the project, and will help improve the Erasmus+ programme for future generations!
You should submit the report any time in the next 30 days. Click here to start: %%UNIQUE_ACCESS_LINK%%
You may save a temporary draft and use the same hyperlink to get back to it. Once completed, you should submit the report by clicking on the "Submit" button. Be aware that you will no longer be able to change it.
To help you fill in your report, please find below your main mobility activity details:
Mobility activity type: %%ACTIVITY_TYPE%%
Planned dates of mobility activity: %%START_DATE%% - %%END_DATE%%
Country of mobility activity: %%HOST_COUNTRY%%
Sending organisation:
Name: %%HOME_NAME%%
City: %%HOME_CITY%%
Country %%HOME_COUNTRY%%
Receiving organisation:
Name: %%HOST_NAME%%
City: %%HOST_CITY%%
Country %%HOST_COUNTRY%%
Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the sending organisation or National Agency that has selected your project. In case any of the information presented above is not correct, please also contact your National Agency.
Contact details of Erasmus+ National Agencies can be found at %%NA_INFORMATION%%
Your personal data is protected. If you have questions regarding data protection, please have a look at: %%PERSONAL_DATA_PROTECTION%% Many thanks for your time and for helping make the Erasmus+ programme better!
The Erasmus+ Programme Team
This is a system generated message from EU Survey. Please do not reply. If you encounter any difficulties in filling the report, please contact your beneficiary organisation: %%HOME_NAME%%
Subject: Erasmus+ participant report Email Body Text: Dear %%FIRST_NAME%% %%LAST_NAME%%,
You recently took part in an Erasmus+ project. Now it's time to tell us what you think! It takes just 5-10 minutes to fill in your "participant report". This is a required part of your mobility activity placement, and your feedback is very valuable. Your sending organisation, the National Agencies and the European Commission use your answers to improve Erasmus+ for future participants.
You should submit the report within 10 calendar days upon receipt of this invitation. Click here to start: %%UNIQUE_ACCESS_LINK%%
Please note that this report is intended to be submitted only by you and you may not forward the above link to any other recipient
You may save a temporary draft and use the same hyperlink to get back to it. Once completed, you should submit the report by clicking on the "Submit" button. Be aware that you will no longer be able to change it. To help you fill in your report, please find below your main mobility activity details:
Mobility activity type: %%ACTIVITY_TYPE%%
Planned dates of mobility activity: %%START_DATE%% - %%END_DATE%%
Country of mobility activity: %%LOCATION_COUNTRY%%
Sending organisation:
Name: %%HOME_NAME%%
City: %%HOME_CITY%%
Country %%HOME_COUNTRY%%
Receiving organisation:
Name: %%HOST_NAME%%
City: %%HOST_CITY%%
Country %%HOST_COUNTRY%% Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the sending organisation or National Agency that has selected your project. In case any of the information presented above is not correct, please also contact your National Agency.
Contact details of Erasmus+ National Agencies can be found at %%NA_INFORMATION%% Your personal data is protected. If you have questions regarding data protection, please have a look at: %%PERSONAL_DATA_PROTECTION%% Many thanks for your time and for helping make the Erasmus+ programme better!
The Erasmus+ Programme Team
This is a system generated message from EU Survey. Please do not reply. If you encounter any difficulties in filling the report, please contact your beneficiary organisation: %%BENEFICIARY_ORGANISATION_NAME%%
Subject: Erasmus+ participant report on recognition Email Body Text: Dear %%RECOGN.FIRST_NAME%% %%RECOGN.LAST_NAME%%,
You have taken part in an Erasmus+ mobility activity project and already submitted feedback on your mobility activity experience through the participant report. As your recognition process was not finalised at the time of the submission of your first report, you are now asked to fill in the second survey which focuses specifically on recognition.
Your mobility activity details were the following:
Mobility activity type: %%RECOGN.ACTIVITY_TYPE%%
Planned dates of mobility activity: %%RECOGN.START_DATE%% - %%RECOGN.END_DATE%%
Country of mobility activity: %%RECOGN.LOCATION_COUNTRY%%
Sending organisation:
Name: %%RECOGN.HOME_NAME%%
City: %%RECOGN.HOME_CITY%%
Country: %%RECOGN.HOME_COUNTRY%%
Receiving organisation:
Name: %%RECOGN.HOST_NAME%%
City: %%RECOGN.HOST_CITY%%
Country: %%RECOGN.HOST_COUNTRY%%
Please click on the link below to access the online participant report on recognition and fill it in: %%RECOGN.UNIQUE_ACCESS_LINK%%
You may save a temporary draft and use the same hyperlink to get back to it. Once you have completed it by answering all questions, please submit it by clicking on the "Submit" button. After having submitted the report you will no longer be able to change it.
This is a system generated message from EU Survey. Please do not reply. If you encounter any difficulties in filling the report please contact your beneficiary organisation: %%RECOGN.BENEFICIARY_ORGANISATION_NAME%%
Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the National Agency that has selected your project. Contact details of Erasmus+ National Agencies can be found at %%RECOGN.NA_INFORMATION%% Your personal data is protected. More details can be found at %%RECOGN.PERSONAL_DATA_PROTECTION%%
Many thanks for the time dedicated to this Erasmus+ participant report on recognition!
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