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This page explains the basic functionalities and common elements for all application forms.
These are general rules and may not be implemented in all forms and all sections.
The application forms provide detailed onscreen instructions, notifications and warning messages specific to the form you are working on. Please read that information carefully and if you require further assistance, consult the content related to the specific application form action.
In addition, certain fields have explanations which you can read by moving your cursor on the field title.
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After you click Apply for the desired opportunity the application form is displayed. The following elements are available:
The header in the work area of the application forms displays basic information about your form. By default, it only shows key details. Click on the arrow to expand and view further information.
Information displayed in the header:
Navigation through/within application sections
To access a specific section, use the Content menu. The content menu also allows to easily check the progress of the completion of the sections and sub sections of the application form.
The sections in the Content menu should be completed in sequence.
Here two examples of the Content menu for a KA131-HED - Mobility of higher education students and staff application form. The first image shows the content menu with all available sections where the Context section is marked as complete. The second image shows the content menu only displaying the incomplete sections and the Participating organisations section expanded to display the available subsection(s).
Alternatively you can use the previous/next buttons in the content area to navigate through the various sections in the application form.
You can also use the Full Screen button in the content area to maximise the information you see on screen. The Main and Content menu will no longer be visible.
You can still navigate through the sections and subsections of the form by using the previous/next buttons.
To revert to normal view, click on the Exit full screen button.
Subsections in the Content menu
Subsections are available for certain sections by default or are added dynamically when you add elements, such as organisations, to your application form.
Click on the arrow > next to the section title of a section with sub sections subsections to see the available subsections to complete. The title of a subsection can change to reflect the name of the element it refers to, such as an organisation name, to distinguish between different subsections of the same type within a section.
You can select any subsection directly by selecting it from the Content Menu or by using the previous/next arrows in the Content area.
The completion of a subsection is indicated by a dot. A red dot displays for incomplete subsections and a green dot for completed subsections.
Mandatory fields and sections
Mandatory fields are marked with a red asterisk. They must be filled in before you are able to submit the form.
If a section is marked with a red X it means that mandatory information is missing, not all rules have been observed, or that one or more subsections are incomplete.
If a section includes subsections, these are also marked with a green dot when all mandatory fields are filled in and all business rules are observed. All subsections in a section must be completed in order to mark the section complete.
Auto-saving & draft
The form is automatically saved as you fill it in.
Filling in form in other language than English
If you answer the questionnaire in any language other than English, you may be required to provide an English translation of your answer to certain fields.
In our example, the Consortium summary is required in both the foreign language and English for a KA130-HED application.
Additional help and guidelines
Click the ? icon next to the Application details to open the guidelines. Here you find information and links to help you complete the form. Click the Close button to close the guidelines.
Section specific guidelines
Throughout the form it is possible to find more information about a particular section to be filled in by clicking on the relevant information icon in the Content menu. The relevant Section information window displays. Clicking on OK will close the window.
Once a section is completed, a green check is displayed instead of the information icon.
Field specific tooltips
Some fields contain tooltips to help you complete the form. Placing the mouse cursor on the field title opens the related tooltip.
Warning and information messages
You might find notifications in certain parts of your form. Your actions in the form may also trigger certain warning messages. Read those notifications and messages carefully and, in the case of warning messages, make the appropriate corrections.
Here are some examples:
Character limits in text fields
Text fields may have a character limit. The maximum number of characters that can be used for a specific answer is indicated in the top right corner of the text box. It is not compulsory to use the maximum allowed number of characters.
The character limit will count down automatically when you start filling information. If the maximum number of characters has been used, a red 0 is displayed. No more text can be added.
Date and number formats
Dates in the application forms must follow the dd/mm/yyyy format. A date picker (calendar) is available for most date fields, offering only dates in a certain range in case there are duration restrictions.
The default date in the date picker is today's date, unless otherwise specified.
The default currency used in the forms is the Euro unless otherwise specified. Currencies in the forms are displayed using the following formats: 1.300,00 / 23.140,05 / 1,20 / 0,50.
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