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This page explains how to submit an application form for Erasmus+ or European Solidarity Corps and how to handle a resubmission.

Our example below shows how to submit an application using an Erasmus accreditation for higher education mobility consortia (KA130-HED) form.

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All content sections of your application form must be completed and all required annexes have to be attached before you can submit your application form.

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Detailed Steps

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Submitting an application

Ensure the application is complete

If all content sections of your application form are marked with a green check and you have attached all required documents, you can submit your form to your National Agency.

Ensure Application form is complete

Click "Submit"

To submit the application, click the Submit button in the top right corner of your screen. This button is activated only when all required sections of the application are filled in, required documents are attached and all tasks in the checklist confirmed.

Note

Depending on the Application Form you are trying to submit, the required sections will vary. The shown screenshots are from a KA131-HED form.

Sharing is not required
History is not required

Submit the Application form

Confirm submission

A pop-up message will display, confirming the submission. Click OK to close the window.

Notification of successful submission

Once submitted, the application form will close and you will be redirected to the My Applications screen. In My applications you can now find your submitted application with status SUBMITTED.

Status updated to Submitted in My applications

Confirmation notification

Organisation information:

Legal name: Applicant organisation legal name

Organisation ID: Applicant OID number

A confirmation email is sent to the preferred contact persons and legal representative of the participating organisations (applicant, partners excl. hosting partners, consortium members, institutions and non-academic partners of partner countries) after submission. The email contains the following information regarding your application:

Project information:

Project Title: visible only if project title is available
Action: Action type, for example Mobility for learners and staff of accredited organisations in vocational education and training (KA121-VET)
Call for proposals: call year
National Agency: Full name of your NA and NA code

successful submission.

Here is an example of the e-mail notification sent:

Submission of an application
Translation provided in English
An Erasmus+ application involving your organisation has been submitted. This project will be evaluated over the next months. You may find further details below.
You are receiving this notification because you have been identified as the legal representative or contact person for your organisation.
If your organisation is not participating in this application or you believe you have received this message in error, please contact the National Agency identified further below. Contact details of all National Agencies are available here: https://ec.europa.eu/programmes/erasmus-plus/contact/national-agencies_en.
In case you have questions about the validity of the information or would like to know more about the process please contact the relevant National Agency (https://erasmus-plus.ec.europa.eu/national-agencies) or have a look at the documentation available at https://wikis.ec.europa.eu/x/xqH-AQ
In case you have questions about personal data processing please check the privacy statement: https://webgate.ec.europa.eu/erasmus-esc/index/privacy-statement
Project information
Project Title: Our Small Scale Partnership YOU project - EAC IT TRAINING
Action: Small-scale partnerships in youth
Call for proposals: 2021
National Agency: RO01 - Agentia Nationala pentru Programe Comunitare in Domeniul Educatiei si Formarii Profesionale
Organisation
Legal name: Test Organisation Romania
Organisation ID: E10000178
Role of organisation in the application:

Applicant or consortium member or partner

APPLICANT
Submission information

:

Form ID:

FormID of the submitted form

KA210-YOU-E4EDF191
Submission ID:

Submission ID

1006357
Submission date (dd/mm/yyyy):

Submission date in format dd/mm/yyy

19/08/2022
Submission time (Brussels, Belgium time):

Submission time in format hh24:mm:ss

11:35:43

Submitting the application more than once (Resubmission)

Access "My Applications"

If you need to make changes to an already submitted application before the submission deadline, you can reopen the form and resubmit it after the adjustments are made.

This is only possible within the application period and not after submission deadline.

From the Erasmus+ and European Solidarity Corps platform access the APPLICATIONS and then My Applications. You can use the Search functionality to quickly find the application you want to modify and resubmit.

Find submitted application in My applications

Reopen the application form

To reopen the application form for resubmission, click on the Actions button for the form you want to resubmit, and select Reopen.

Reopen the form for editing

Confirm Reopening of form

Click Yes to confirm the request to reopen the form.

Confirm reopening

A message confirming the successful reopening is displayed in the bottom right corner.

Reopen successful

Update and resubmit the updated form

The application form reopens in status DRAFT, including all already submitted details.

Update and resubmit form

Make the required changes in the form. Once the changes are made, resubmit the application by clicking on the Submit button. If you do not finalise the submission, the changes are only stored in the application form but not submitted to your National Agency.

As with the initial application, the Submit button will only be active if all sections in the form are completed and valid and marked with a green check.

Late submission of an application

Applications for Erasmus+ and European Solidarity Corps have a set deadline, visible on the home screen and in the header of the form. If the deadline expires, applicants will not be able to submit their applications.

An exception is made if the applicant can prove that they tried to apply before the official application deadline and were not able to do so for technical reasons. In such case the applicant must contact their National Agency.

The late application may still be considered for late submission if the following three conditions are met:

The date and time of the last submission attempt as mentioned in the electronic application form History section are before the applicable official application deadline.
The applicant has informed the National Agency within 24 hours after the application deadline (Brussels time). After this time, the request can no longer be considered.
The applicant has sent to the National Agency within 24 hours after the application deadline (Brussels time), by email, a complete application form unmodified after their submission attempt (in pdf form). See how to print the form for details.

The National Agency will then decide whether to accept the late submission or not. If it is accepted, the National Agency will reopen the application and give the applicant permission to either only submit or make changes to the application before submitting it.

The new deadline for submission will be communicated by the National Agency, and the number of days left for late submission is also displayed in the My applications tab. The original call/round deadline remains displayed inside the form.

After the application is reopened, submit it in the same way as described under Submitting an application.

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	History
	History

Submission History

Every time you submit (or try to submit) your application, the submission is recorded in the History section. Each submission of an application is identified by a Version and a Submission ID.

See Submission History for more details.

View Submission history

Expected Outcome

The application form is marked as Submitted.
The application is available from My Applications.
The submission of the application is listed in the History section of the form.

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