Click on the "Edit" icon

After a participant is associated to a specific activity, the participation is still in Draft and has to be completed.

1. Depending on the context (Participant list/Activity list), select the item from the list.
2. Click the Edit icon in the Selection details, next to the activity the participant is associated to or next to the participant for the specific activity.

In the newly opened screen, you find:

1. Top navigation tabs for the various sections of the participation to be updated and/or checked. Clicking on one of the tabs will bring you to the specific section on the screen.

   Warning
   The available tabs vary per action, activity type and participant type. For example, the linguistic support section is not displayed for Representatives of organisations in Advance Planning Visits and for Accompanying persons. Read the onscreen information carefully to avoid incorrect entries.

2. Status of participation: Either Draft or Complete.
3. Activity information including the Host Organisation Legal Name and Country and City. For ESC11 and ESC13 projects, the Main Location of Activity drop-down may be displayed instead of Country and City.
4. Offer information: As sent to and accepted by the participant in the European Youth Portal. Not visible for participants of type Accompanying Person and Representatives of organisations in Advance Planning Visits.

For ESC11 - Volunteering Projects and ESC13 - Volunteering Partnerships Annual projects, the Main Location of the activity drop-down list is displayed, provided the organisation has a 2019 Quality Label with pre-defined locations. It contains all possible locations for the specific activity. Select the appropriate location for the current participation.

Depending on the amount of possible locations chosen in the associated activity, one or multiple options become available.

The first part of the participation information are the Participant details. Provide the required information in the available fields. Certain fields (such as date of birth) are pre-filled with the participant information retrieved by the European Youth Portal and cannot be changed.Mandatory fields are indicated by an orange value required box.

"Participant with fewer opportunities" drop-down

"Force majeure" drop-down

For information and guidance on Force Majeure due to COVID-19, please see ESC MT+ Force majeure guidance due to Coronavirus.

The fields Start and End date of the activity offered are pre-populated with the offer information received from the portal, if the created participation is for a Young Person. It is possible to edit those dates.

For participants of type Accompanying Person or Representative of organisation in Advance Planning Visits, enter the dates manually.

The greyed out Duration fields will calculate and update accordingly. You have the option to enter the value of the Travel Days (max. 2) and enter any Interruption (days), if needed.

The light blue boxes on top of certain fields provide guidance on the minimum/maximum values allowed.

Should your entry result in a rule violation, warning messages in red are displayed. You must make the necessary corrections.

Linguistic Support supports language learning for the participants

Use the available drop-down lists to provide the required information such as Main Instruction/Work/Volunteering language, Other Used languages and if the participant is a native speaker.

Use the drop-down list available to indicate if the Online Linguistic Support Course Licence and Linguistic Support Grant are required.

In the Travel section of the participation certain information (such as Country of activity) is pre-populated.

Select the Distance Band from the drop-down. To confirm the correct distance band, use the distance calculator on the European Solidarity Corps webpage.

The Total Travel Grant is then calculated and updated automatically, according to the activity type and distance band selected.

Request "Exceptional Cost for Expensive Travel?"

The grant for Exceptional Costs For Expensive Travel can be requested only if the standard travel grant based on the cost per distance band (Total Travel Grant) does not cover at least 70% of the actual travel costs.

Should such funding be required for the participant, set the available drop-down in the travel section to Yes. Enter the required information in the newly available fields.

The sections Organisational Support, Inclusion Support and Pocket money are pre-filled and auto-calculated. The respective Duration (in days) fields can be updated; the value entered cannot be higher than the funded duration.

If needed, exceptional costs can be requested. Enter the amount in the Exceptional Costs field and provide a Description and Justification in the newly displayed comment field.

The sections Relocation Allowanceis pre-populated and auto-calculated. The respective Duration (in days) fields can be updated; the value entered cannot be higher than the funded duration.

Once all information for the participation is entered, the participation is marked as Complete.

The Total Grant (calculated) displays the calculated amount of all sections:

• Travel grant
• Exceptional costs for expensive travel
• Organisational Support grant – Activity costs
• Inclusion support grant
• Pocket money
• Linguistic grant
• Exceptional costs grant
• Relocation allowance

Click Save to save the changes.

Navigate back to the Participants or Activities tab. The participation is now marked as Complete.