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What | How | Who | When | |||||
Archiving request | Email Comm Europa Management (CEM) with Provide required information using request form. | Website owner | Upon establishment of a new EC and/or DG website | |||||
Analysis of request | Europa Web Communication (COMM B3) | Approval/rejection of request | Email with justification of conclusions to website owner and Publications Office Web Preservation (OP WP) team | Europa Web Communication (COMM B3) | Analysis of request | OP WP team | ||
Approval/rejection of request | Email with justification of conclusions to website owner and CEM | OP WP team | ||||||
For accepted requests | ||||||||
Quarterly crawling | Remote crawling | OP WP team and contractor | 15 March, 15 June, 15 September and 15 December | |||||
Quality control | Visual/manual check of quality of the crawl, and feedback to OP WP team | Website owner | Upon invitation, sent by OP WP team | |||||
Patching | If needed and possible: improvement of quality of the archived version | OP WP team and contractor | Upon reception of WO feedback on quality | |||||
Acceptance/rejection of crawl | Email to OP WP team | Website owner | ||||||
Publication/takedown of crawl | OP WP team |
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What | How | Who | When | ||||||
Clean-up of website | Website owner | ||||||||
Archiving requestEmail Comm Europa Management (CEM) with | Provide required information using request form. | Website owner | At least 3 months before the site will be taken offline/changed | Analysis of request | Europa Web Communication (COMM B3) | Approval/rejection of request | Email with justification of conclusions to website owner and OP WP team | Europa Web Communication (COMM B3) | Maximum 1 week after reception of request |
Analysis of request | OP WP team | ||||||||
Approval/rejection of request | Email with justification of conclusions to website owner and CEM | OP WP team | Maximum 1 week after reception of CEM approval | ||||||
For accepted requests | |||||||||
Planning | Discussions on deadlines and crawl specifications | Upon approval of the request | |||||||
Crawling | Archiving following crawl specifications | OP WP team and contractor | According to planning agreed with website owner | ||||||
Quality control | Visual check of quality of the crawl, and feedback to OP WP team | Website owner | Upon invitation, sent by OP WP team | ||||||
Patching | If needed and possible: improvement of quality of the archived version | OP WP team and contractor | Upon reception of website owner feedback on quality | ||||||
Acceptance | Email to OP WP team | Website owner | |||||||
Publication | OP WP team | ||||||||
Redirections (if desired) | Following the guidelines provided by OP WP team | Website owner |
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