This page is relevant for the following key actions, call 2024:

• KA121 - Mobility for learners and staff of accredited organisations (SCH, ADU, VET)
• KA122 - Mobility for learners and staff (SCH, ADU, VET)
• KA182 - Mobility of Sport Coaches and Staff 

Access the mobility activities tab

Click on "Mobility activities" in the Content menu

Choose the appropriate mobility activities tab, if applicable

The Individual mobility activities (1) tab will be displayed by default. Click on the Group mobility activities (2) tab (KA121, KA122 only), to display it, if applicable.

Image RemovedImage AddedAccess the mobility activity tabs

Open the mobility activity or group mobility activity in "Edit" mode

Create the mobility document

Click on the "Create Draft Document" button

To start creating mobility documents, click on the Create Draft Document button, as follows:

Choose the document type from the pop-up window

After you click on the Create Draft Document button, a pop-up window will be displayed, where you can choose the documents to create. The Document type dropdown list will propose documents based on dedicated conditions for each type of mobility and participant:

Change the document title, if required

The document title will be pre-filed and editable. You can modify this title, but it needs to be unique for the respective mobility, for example: Learning agreement_18888-MOB-001.

However, you can use the same name for a document for different mobilities.

Click the "Create draft" button

Once you have filled the required fields, the Create draft button will become available.

Image RemovedImage AddedCreate a draft learning agreement for an individual mobility

The "Document Editor" screen opens

The Document Editor screen opens in a new tab and the relevant mobility document information can be provided. You may be asked to confirm your EU Login.

You can fill in the newly-created draft mobility document immediately. See below for the next steps. If you do not want to finalise the document at this time, close the screen in your browser. It is possible to edit and save the document details in several stages, and the document can be updated as many times as necessary. 

Image RemovedImage AddedThe created draft document opens in the Document Editor screen

Provide the required information for the mobility document

Open the document for editing from the "Documents" tab

To open a document from the Documents tab, click on the Edit option under the Actions button.

Image RemovedImage AddedOpen a draft document for editing

Fill in the document form 

The document opens in Document Editor, where you can start filling in the required fields. The information to provide in a mobility document depends on the type of document and the type of person. See the templates available at the bottom of the page. 

Certain information in the form is pre-filled with the relevant data from the mobility activity/group mobility activity details, and is read-only.

Mandatory fields are marked with a red asterisk (*). Check boxes may be available which, when selected, will display additional fields to fill in, allowing you to provide additional information, as applicable. 

Image RemovedImage AddedFill the required information for the document

Save the changes

After filling in the fields in the Document Editor, click on the Save button at the bottom of the page. You will receive a confirmation message that changes have been saved.

Use the Cancel changes button to revert all changes made.

Image RemovedImage AddedSave changes after editing

Generate document in pdf or docx format

Once all mandatory fields have been filled in:

• the document can be exported into pdf or docx format 
• the document status in the Documents list changes from Draft to Fully encoded

Click on the Generate PDF or Generate Word button, available at the bottom of the document screen, as required, to export the mobility document in the appropriate format.

The documents can be also exported in pdf or docx format later on, from the Documents er on. See below for details.

Image RemovedImage AddedExport a fully-encoded document as pdf or doc 

The List of mobility documents 

The mobility documents can be found in the Documents tab from the Mobility activities section. Basic list options such as Search, Bulk Actions and More filters, as well as Column sorting, Items per page and Browsing are available.

Image RemovedImage AddedOptions available for the List of documents

Based on the document status, the certain options are available when clicking the Actions button in line with each document in the list. 

Templates

In the table below, you can find the templates for the available mobility documents, for your reference: 

<div class="page-break-ruler"> </div>