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VAT number validation in Organisation Registration system


Excerpt

In the Organisation Registration system, enhanced verification has been introduced for the VAT field (1).  The VAT

The checkbox VIES format applicable (2) is also available, allowing you to indicate whether the VAT number inserted into the VAT number field is formatted for VIES (VAT Information Exchange System) validation. VIES is an electronic means of validating VAT-identification numbers of economic operators registered in the European Union for cross border transactions on goods or services.

VAT number field and VIES format applicable checkboxImage Added

Note

Remember that the VAT number of an organisation

in ORS must

can adhere to the national formatting rules in ORS. However, this does not imply a direct verification of the validity of the specified VAT number

in ORS

.

Such checks may be implemented during the organisation validation and certification process by the National Agencies. 

Note
titleTake note

In ORS, theVAT number field

cannot contain spaces or dots (.), even if this is allowed in

is a free text field and VAT numbers can be inserted based on the national format. For example,

for Belgium the format used is BE 0999.999.999, but must be specified as BE0999999999.

the field can contain dots, spaces and/or special characters.

Free text field for VAT numberImage Added

If you choose the VIES format applicable checkbox, the VAT number must match the formatting criteria, as an error message will appear and If you try to introduce a VAT code that does not adhere to the formatting rules for your country, or if you try to edit an existing organisation, where the VAT code does not meet the enhanced validation rules, you will no longer be able to save your changes until the VAT code number has been corrected.

incorrect VAT number for VIESImage Added

Once the correct format is inserted into the field, the error message will disappear and the changes can be saved.

correct VAT number format for VIESImage Added


Note
For more information on the VAT identification number structure for for VIES (VAT Information Exchange System) validation, see Q11 in the following FAQ for VIES. 

Depending on the selected type of organisation, the VAT number may or may not be required.The , for example, the VAT number is not applicable to natural persons or organisations exempted from VAT

VAT number not applicableImage Removed

The VAT number is required for the selected type of organisation and registration country in our example:

VAT number requiredImage RemovedHere is an example of a valid VAT number format for the registration country:
Valid VAT number format - exampleImage Removed

Here is an example of an invalid VAT number format for the registration country:

Invalid VAT number format - exampleImage Removed

.

VAT number not applicableImage Added

For further information on applied rules and validation of VAT numbers, see: FAQs on VIES (VAT Information Exchange System).

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