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In order to monitor a project's status in terms of:

Mobilities created,
Budget consumed,
Participant reports sent/received, and more,

beneficiaries can use the Dashboard available in Mobility Tool+. This Dashboard offers a quick overview of the project, and can quickly indicate potential issues through a quick check of indicators at different levels (project, target group and activity type).

Relevant for...

Expand

title	Click here to expand to see the table below indicating the Call Year(s), Key Action(s) and Action(s) where the following wiki page is relevant.

Call Year

Key action

Action

2014 onward

KA1 - Learning Mobility of Individuals

KA103 - Higher education student and staff mobility

KA107 - Higher education student and staff mobility within programme countries

KA102 - VET learner and staff mobility

KA116 - VET learner and staff mobility with VET mobility charter

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Common functionality of dashboard for all Action types

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Access the dashboard

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The dashboard can be accessed from inside the project by clicking on the Dashboard tab.

Tabs inside the dashboard

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Upon opening, the dashboard will display three tabs: Project tab, Learner or Student tab and Staff tab. Note: For 2016, a warning is displayed and only complete mobilities are taken into account.

Sections inside the dashboard

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Inside the dashboard you will find under each tab the sections Mobilities, Duration, Budget andParticipant Reports.
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title Click here to expand a screen shot

Graphs inside the dashboard

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Data inside the dashboard is displayed as Bar or Pie chart, always with a specific legend.
Dashboard in different project versions
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For finalized projects, located in the top navigation is the version drop-down that will allow you to check the dashboard of a different version. By choosing a version in the drop-down, the data will update inside the dashboard accordingly.
No data available display
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Whenever there is no data available to present or to perform necessary calculations, an empty chart will be displayed containing a message - No Data Available.
Total Current Grant information
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Note
title Important
The Total Current Grant in the dashboard means:
For call year 2014: Total Current Grant = Total Grant Adjusted.
For call year 2015 onward: Total Current Grant = Total Grant Calculated.
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The dashboard for KA102 and KA116 Projects
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Project tab
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The Project tab of the KA102/KA116 dashboard will display information and graphs for:
Projects until call year 2017 Projects from call year 2018 onward
Top Partners
Number of Mobilities (Total)
Status of Mobilities (Total)
Level of Education
Total Duration (VET Learner)
Average Duration (VET Learner)
Total Duration (Staff)
Average Duration (Staff)
Budget - Mobility Grants (Total)
Budget - Mobility Grants per Mobility Status (Total)
Number of Participant Reports (Total)
Number of Participant Reports (Total Expected)
Number of Participant Reports (Total Invited)
Top hosting partners
Total Number of Advance Planning Visits
Number of Mobilities (Learner and Staff)
Status of Mobilities (Learner and Staff)
Level of Education (Learner and Staff)
Average Duration (VET Learner)
Average Duration (Staff)
Budget - Mobility Grants (Total)
Budget - Mobility Grants per Mobility Status (Learner and Staff)
Number of Participant Reports (Learner and Staff)
Number of Participant Reports (Learner and Staff Expected)
Number of Participant Reports (Learner and Staff Invited)

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Note
title Take note
Total Number of Advance Planning Visits
This section is only displayed after mobilities of activity type Advance Planning Visit (APV) are encoded in Mobility Tool+.
It lists the host organisations and details the number of activity types for APV and Erasmus Pro for each host organisation with one APV.
The number of Erasmus Pro mobilities will only be updated after the mobility end date is reached.
This dashboard item can be used to check the business rule which are not enforced by system:
There should only be one APV per host organisation
There should be at least one mobility of activity type Erasmus Pro mobility for that host organisation which has an APV indicated.
The APV will usually be performed before the mobility and therefore the dashboard may indicate the APV with Zero Erasmus Pro mobilities as the mobility has not reached it's end date.
If the mobility could not be completed for that host organisation and yet the APV was, then this has to be justified in the beneficiary report.
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title Click here for an example screenshot of the PROJECT tab in the dashboard for 2017 KA102/KA116 project.

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title Click here for an example screenshot of the PROJECT tab in the dashboard for 2018 KA102/KA116 project.

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title Click here for an example screenshot of the Advance Planning Visit display in the dashboard for 2018 KA102/KA116 projects.

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Learner tab
The Learner tab of the KA102/KA116 project dashboard will display information and graphs for:
Projects until call year 2017 Projects from call year 2018 onward
Top Partners
Number of Mobilities (VET Learner)
Status of Mobilities (VET Learner)
Level of Education (VET Learner)
Total Duration (VET Learner) - Only until 2017
Average Duration (VET Learner)
Budget - Mobility Grants (VET Learner)
Budget - Mobility Grants per Mobility Status (VET Learner)
Number of Participant Reports (VET Learner)
Number of Participant Reports (VET Learner Expected)
Number of Participant Reports (VET Learner Invited)
Top hosting partners
Number of Mobilities (VET Learner)
Status of Mobilities (VET Learner)
Level of Education (VET Learner)
Total Duration (VET Learner) - Only until 2017
Average Duration (VET Learner)
Budget - Mobility Grants (VET Learner)
Budget - Mobility Grants per Mobility Status (VET Learner)
Number of Participant Reports (VET Learner)
Number of Participant Reports (VET Learner Expected)
Number of Participant Reports (VET Learner Invited)
Number of Mobilities Reported (VET Learner)
Average Duration Reported (VET Learner)
Budget - Mobility Grants Reported (VET Learner)
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title Click here for an example screenshot of the LEARNERS tab in the dashboard for 2017 KA102/KA116 projects.

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title Click here for an example screenshot of the LEARNERS tab in the dashboard for 2018 KA102/KA116 projects.

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Staff tab
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The Staff tab of the KA102/KA116 dashboard will display information and graphs for:
Projects until call year 2017 Projects from call year 2018 onward
Top Partners
Number of Mobilities (Staff)
Status of Mobilities (Staff)
Average Duration (Staff)
Budget - Mobility Grants (Staff)
Budget - Mobility Grants per Mobility Status (Staff)
Number of Participant Reports (Staff)
Number of Participant Reports (Staff Expected)
Number of Participant Reports (Staff Invited)
Top hosting partners
Number of Mobilities (Staff)
Status of Mobilities (Staff)
Average Duration (Staff)
Budget - Mobility Grants (Staff)
Budget - Mobility Grants per Mobility Status (Staff)
Number of Participant Reports (Staff)
Number of Participant Reports (Staff Expected)
Number of Participant Reports (Staff Invited)
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title Click here for an example screenshot of the STAFF tab in the dashboard for 2017 KA102/KA116 projects

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title Click here for an example screenshot of the STAFF tab in the dashboard for 2018 KA102/KA116 projects

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The dashboard for KA103 Projects
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Project tab
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The Project tab of the KA103 project dashboard will display information and graphs for:
Top partners
Number of Mobilities (Total)
Status of Mobilities (Total)
Level of Study / Teaching
Total Duration (HE Student)
Average Duration (HE Student)
Total Duration (Staff)
Average Duration (Staff)
Budget - Mobility Grants (Total)
Budget - Mobility Grants per Mobility Status (Total)
Number of Participant Reports (Total)
Number of Participant Reports (Total Expected)
Number of Participant Reports (Total Invited)
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title Click here for an example screenshot of the PROJECT tab in the dashboard for 2017 KA103 project.

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Student tab
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The Student tab of the KA103 project dashboard will display information and graphs for:
Projects until call year 2017 Projects from call year 2018 onward
Top Partners
Number of Mobilities (HE Student)
Status of Mobilities (HE Student)
Level of Study / Teaching (HE Student)
Total Duration (HE Student)
Average Duration (HE Student)
Budget - Mobility Grants (HE Student)
Budget - Mobility Grants per Mobility Status (HE Student)
Number of Participant Reports (HE Student)
Number of Participant Reports (HE Student Expected)
Number of Participant Reports (HE Student Invited)
Top Partners
Number of Mobilities (HE Student)
Status of Mobilities (HE Student)
Level of Study / Teaching (HE Student)
Total Duration (HE Student)
Average Duration (HE Student)
Budget - Mobility Grants (HE Student)
Budget - Mobility Grants per Mobility Status (HE Student)
Number of Participant Reports (HE Student)
Number of Participant Reports (HE Student Expected)
Number of Participant Reports (HE Student Invited)
Total of Traineeships in Digital Skills (HE Student)
Traineeships in Digital Skills by Type (HE Student)
Percentage of Traineeships in Digital Skills (HE Student)
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title Click here for an example screenshot of the STUDENT tab in the dashboard for 2017 KA103 projects.

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title Click here for an example screenshot of the STUDENT tab in the dashboard for 2018 KA103 projects.

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Staff tab
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The Staff tab of the KA103 dashboard will display information and graphs for:
Projects until call year 2017 Projects from call year 2018 onward
Top Partners
Number of Mobilities (Staff)
Status of Mobilities (Staff)
Average Duration (Staff)
Budget - Mobility Grants (Staff)
Budget - Mobility Grants per Mobility Status (Staff)
Number of Participant Reports (Staff)
Number of Participant Reports (Staff Expected)
Number of Participant Reports (Staff Invited)
Total Duration (Staff)
Top Partners
Number of Mobilities (Staff)
Status of Mobilities (Staff)
Average Duration (Staff)
Budget - Mobility Grants (Staff)
Budget - Mobility Grants per Mobility Status (Staff)
Number of Participant Reports (Staff)
Number of Participant Reports (Staff Expected)
Number of Participant Reports (Staff Invited)
Total Duration (Staff)
Level of Study / Teaching (Staff)
Total of Training in Specific Skills (Staff)
Proportion of Training in Specific Skills By Type (Staff)
Percentage of Training in Specific Skills (Staff)
Expand
title Click here for an example screenshot of the STAFF tab in the dashboard for 2017 KA103 projects.

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title Click here for an example screenshot of the STAFF tab in the dashboard for 2018 KA103 projects.

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The dashboard for KA107 Projects
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Note: Contacts of partner organisations in KA107 projects with view access to the project will not see the dashboard tab.
Filter option in the KA107 dashboard
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The dashboard in KA107 projects has an additional Filter option located on the left of the dashboard, available in all dashboard tabs. This provides you with the option to filter based on:
Version: Only available for finalized projects.
Flow: Choose from All, Incoming or Outgoing.
Country: Displays countries participating in the project.
After filters are selected, use the Apply button. The dashboard data displayed will be updated accordingly.
View table feature
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In all three tabs of the KA107 dashboard under Budget per Partner Country you have the View Table feature available.
Clicking on it will open a detailed table, breaking down the individual Budget per Partner Country detailsfor Incoming/Outgoing Mobilities, Travel, Special Needs Support, Individual Support and Totals.
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Project tab
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The Project tab of the KA107 dashboard will display information and graphs for:
Projects until call year 2017 Projects from call year 2018 onward
Budget per Partner Country (Total)
Top Partners
Transfer Tracker (See MT+ KA107 Budget transfer page for details)
Number of Mobilities (Total)
Status of Mobilities (Total)
Total Duration (HE Student)
Average Duration (HE Student)
Total Duration (Staff)
Average Duration (Staff)
Budget - Mobility Grants (Total)
Budget - Mobility Grants per Mobility Status (Total)
Number of Participant Reports (Total)
Number of Participant Reports (Total Expected)
Number of Participant Reports (Total Invited)
Budget per Partner Country (Total)
Top Partners
Transfer Tracker (See MT+ KA107 Budget transfer page for details)
Number of Mobilities (Total)
Status of Mobilities (Total)
Total Duration (HE Student)
Average Duration (HE Student)
Total Duration (Staff)
Average Duration (Staff)
Budget - Mobility Grants (Total)
Budget - Mobility Grants per Mobility Status (Total)
Number of Participant Reports (Total)
Number of Participant Reports (Total Expected)
Number of Participant Reports (Total Invited)
Level of Study / Teaching
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title Click here for an example screenshot of the PROJECT tab in the dashboard for 2017 KA107 projects.

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title Click here for an example screenshot of the PROJECT tab in the dashboard for 2018 KA107 projects.

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Student tab
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The Student tab of the KA107 dashboard will display information and graphs for:
Projects until call year 2017 Projects from call year 2018 onward
Budget per Partner Country (HE Student)
Top Partners
Transfer Tracker (See MT+ KA107 Budget transfer page for details)
Number of Mobilities (HE Student)
Status of Mobilities (HE Student)
Total Duration (HE Student)
Average Duration (HE Student)
Budget - Mobility Grants (HE Student)
Budget - Mobility Grants per Mobility Status (HE Student)
Number of Participant Reports (HE Student)
Number of Participant Reports (HE Student Expected)
Number of Participant Reports (HE Student Invited)
Budget per Partner Country (HE Student)
Top Partners
Transfer Tracker (See MT+ KA107 Budget transfer page for details)
Number of Mobilities (HE Student)
Status of Mobilities (HE Student)
Total Duration (HE Student)
Average Duration (HE Student)
Budget - Mobility Grants (HE Student)
Budget - Mobility Grants per Mobility Status (HE Student)
Number of Participant Reports (HE Student)
Number of Participant Reports (HE Student Expected)
Number of Participant Reports (HE Student Invited)
Level of Study / Teaching (HE Student)
Expand
title Click here for an example screenshot of the STUDENT tab in the dashboard for 2017 KA107 projects.

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title Click here for an example screenshot of the STUDENT tab in the dashboard for 2018 KA107 projects.

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Staff tab
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The Staff tab of the KA107 dashboard will display information and graphs for:
Projects until call year 2017 Projects from call year 2018 onward
Budget per Partner Country (Staff)
Top Partners
Transfer Tracker (See MT+ KA107 Budget transfer page for details)
Number of Mobilities (Staff)
Status of Mobilities (Staff)
Total Duration (Staff)
Average Duration (Staff)
Budget - Mobility Grants (Staff)
Budget - Mobility Grants per Mobility Status (Staff)
Number of Participant Reports (Staff)
Number of Participant Reports (Staff Expected)
Number of Participant Reports (Staff Invited)
Budget per Partner Country (Staff)
Top Partners
Transfer Tracker (See MT+ KA107 Budget transfer page for details)
Number of Mobilities (Staff)
Status of Mobilities (Staff)
Total Duration (Staff)
Average Duration (Staff)
Budget - Mobility Grants (Staff)
Budget - Mobility Grants per Mobility Status (Staff)
Number of Participant Reports (Staff)
Number of Participant Reports (Staff Expected)
Number of Participant Reports (Staff Invited)
Level of Study / Teaching (Staff)
Expand
title Click here for an example screenshot of the STAFF tab in the dashboard for 2017 KA107 projects.

Expand
title Click here for an example screenshot of the STAFF tab in the dashboard for 2018 KA107 projects.

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Versions Compared

Old Version 14

New Version 15

Key

Relevant for...