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What is Termination no grant?

For projects that stopped without any results and eligible costs, the Termination no grant procedure can be initiated:

• by the beneficiary, from Beneficiary module, or
• by the National Agency, from the National Agencies project management system.

When the workflow is completed, the project will be in status Terminated no grant. 

Termination no grant initiated by the beneficiary in Beneficiary module

Generation of the termination no grant report

• Basic functionalities in report forms in beneficiary projects

Review and completion of the report form

After the report form is generated, it can be opened by clicking on the Edit Draft button. The beneficiary must fill in the required information and add the relevant annexes, such as the Declaration on honour. 

Submission of the report

When the report form is complete and the annexes are added, it can be submitted. The report status will be Submission ongoing. After the report has been transferred successfully to the NAs project management system, its status changes to Submitted, and the project is locked for editing (the beneficiary can make no further changes).

Note: Please note that, currently, submission of the report is not available.

What happens next?

NA checks and accepts the report

When the report is submitted to the NAs project management system, the NA checks the report and will, if all is in order, accept it. When the NA finalises the project in their system, the Reported (Submitted) and NA Validated (Submitted) project versions for the project become available and can be viewed.

The report status changes to Accepted,and the project status changes to Terminated no grant. The project remains locked and is finalised. 

NA checks and rejects the report

When the report is submitted to the NAs project management system, the NA checks the report and will, if required, reject it. An email notification is sent to the beneficiary, informing them of the report rejection.

The project status changes to Project ongoing and the project is unlocked for editing in Beneficiary module. All activities, such as mobility activities, participations, group activities, complementary activities, preparatory visits etc. will be restored and they will display the same information as available in the project before the termination no grant report was submitted, if any. The report status changes to Rejected. 

Termination no grant initiated by the National Agency

The National Agency also has the option to initiate the Termination no grant for a project, from their project management system.

In this case, after the NA confirms the termination, the project is locked for editing in Beneficiary module. All activities in the project, such as mobility activities, events, preparatory visits etc. are no longer available in the project. All reported budget values are set to 0 EUR.

The Reported (Submitted) and NA Validated (Submitted) project versions for the project are created and visible for the beneficiary. The project status changes to Terminated no grant  and the project is finalised. 

Report templates

Note: Please note that this is just an example of the Termination no grant report, which will be valid for all KAs.

Termination with no grant Report v3.docx

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