Questions or fields may vary depending on

the field you apply for. Please read the onscreen information carefully to complete the relevant fields and sections.

This page is relevant for:

• Erasmus+ Call year 20232024
  • KA121-SCH - Accredited projects for mobility of learners and staff in school education
  • KA121-VET - Accredited projects for mobility of learners and staff in vocational education and training
  • KA121-ADU - Accredited projects for mobility of learners and staff in adult education

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Open "Activities" 

Click on Activities in the content Content menu. The Activities screen opens. 

Three tables are available. In the first one you have to provide information on the activities you plan to implement,   in the second you have to specify the target target numbers of participants for each planned activity and in the third you may add exceptional costs and inclusion support for participants.

Fill in "Activities"

Fill in the first activity

To provide information on your first planned activity: 

1. In the first empty row, select the Activity type from the available drop-down list. Depending on the field you are applying for, different options will be displayed to choose from.
2. Fill in appropriate numbers and days for participants, accompanying persons and preparatory visits.

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Be sure to meet the requirements for each field as per the Programme guide. If a requirement is not met, an error message displays. You have to correct such errors.

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Add activities

The following activity types can be added The following activity types are available for the different fields of KA121 application forms:

1. KA121-SCH - Accredited projects for mobility of learners and staff in school education
2. KA121-VET - Accredited projects for mobility of learners and staff in vocational education and training
3. KA121-ADU - Accredited projects for mobility of learners and staff in adult education

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Add additional activities

Under List of activities, an empty row for the first activity is already available when you open the section.

If necessary, you can To add additional activities :

by clicking on the Add an activity button. A new row is displayed in the list for each newly added activity. 

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Fill in the basic activity details

In the List of activities, for each activity in the application form, fill in the details as follows: 

1. Select the Activity type from the available drop-down list. Depending on the field you are applying for, different options will be displayed to choose from.
2. Fill in appropriate numbers and days for participants, accompanying persons and preparatory visits.

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Be sure to meet the requirements for each field as per the Programme guide. If a requirement is not met, an error message displays. You have to correct such errors.

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The totals for all added activities are displayed below the table.

"Switch to average duration"

If you click the button 'Switch to average duration 'button, three things the following will happen:

1. Columns

1. Average duration (in days) and

1. Average duration (in days) for accompanying persons will become editable

1. (numerical values with two decimals

1. ).
2. Columns

1. Total duration (in days) and

1. Total duration (in days) for accompanying persons

1. become read-only and are automatically calculated as

1. the Number of participants

1. and Number of accompanying persons, respectively, multiplied by

1. the respective Average duration for each category of persons, and rounded to the nearest whole number.

1. The button Switch to average duration

1. changes to

1. Switch to total duration. If clicked, it reverses the columns and the button label back to the default

1. view.

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Fill in "Activity details

" related to participants

The A second table is displayed under Activity details, with a row for each activity you added earlier. Provide the required information on the number of participants for each activity.

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Add "Exceptional costs and inclusion support for participants"

At the bottom of the page you can add details about expected additional costs of one or more of these types, if applicable:

• Exceptional costs for expensive travel
• Exceptional costs for financial guarantee
• Exceptional costs for expensive travelvisa and other entry requirements
• Inclusion support for participants - if your project includes participants with fewer opportunities.

Each cost must be linked to one of the requested activity types (selected in the drop-down list). 

Specify number of participants, justification and estimated cost.

To delete a cost item, scroll to the right and click the Delete button next to at the right of that item. In the pop-up message, click Yes to confirm the deletion. The cost item will be removed from your list.

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Delete an activity

To remove an already filled-in activity from the list:

1. Click on the Delete button at the right of the activity which you want to delete (you may need to scroll to the right using the scroll bar under the table to see the button). 
2. Confirm the deletion.

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Example of a completed "Activities" section

Once you have correctly completed all sections and subsections, the section is marked with a green check.

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