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This page outlines the specifics for mobility activities carried out within projects under Erasmus+ KA131-HED - Mobility of higher education students and staff supported by internal policy funds.
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For general instructions on how to create and manage mobility activities in beneficiary projects via the Erasmus+ and European Solidarity Corps platform, please see the page Add mobility activities to projects.
In the Mobility Activities section, you can fill in basic participant and other details, save the information as draft and continue to update the mobility activity either immediately or at a later stage. Where applicable, you can also manage and monitor participant reports. Draft mobility activities must be completed or removed before attempting to submit the beneficiary report, as they will not be considered in the budget summary. It is also possible to complete all mobility activities using the import and export of mobility activities function.
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Activity typesThe following activity types can be implemented and are available for selection when creating or updating mobility activities from the Activity type drop-down. The remaining fields to fill in throughout the form will vary based on the selected activity type.
"Mobility Activity" sectionIn this section you must provide general information regarding the mobility activity. Various flags are displayed in accordance with the selected activity type. Certain flags are checked automatically, others can be checked manually, depending on the information you provide in the form and the specific circumstances of each mobility activity. Mobility activity ID
"Long-term mobility activity" flag
For student mobilities in KA131 projects, the flag can be ticked, if applicable. As a result, the minimum Duration of the mobility activity period (days), in the Duration section of the form, is set to 60 days. In the Individual Support section of the mobility activity details, the field Student monthly base amount displays and must be completed.
In staff mobility activities, the Long-term mobility activity flag cannot be checked and is read-only. "Mobility to a Blended Intensive Programme" flag
"Blended mobility activity" flag
The flag is selected automatically in the case of a mobility activity flagged as Mobility to a Blended Intensive Programme and is read-only. "Digital skills" drop-down
"Force majeure" flag
If the Force Majeure flag is set, the following duration and grant fields are affected:
Other flagsDepending on the Activity type, other flags may be available for selection. For student mobilities:
For staff mobilities:
ExamplesHere is an example of the Mobility Activity section including the flags available for a Student mobility for studies. Here is an example of the Mobility Activity section including the flags available for a Staff mobility for teaching. "Participant" sectionIn this section you must provide personal information regarding the mobility activity such as Participant's date of birth, Participant's gender or Participant Nationality. In addition, depending on the activity type selected, information such as the field and level of education or category of staff must be filled in. Participant ID
"Invited staff from enterprise" flagThe Invited staff from enterprise flag, available for Staff mobility activities, will indicate the mobility activity as participant invited by an institution from an enterprise or any other organisation not holding an ECHE in the case of higher education. Once selected, the field Number of teaching hours will become available in the Duration section. The Sending organisation can be an organisation without a ECHE. The Invited staff from enterprise flag and the flag Combined teaching and training mobility activity are mutually exclusive. Online language support (OLS)
See the page Provide access to OLS for additional details and further instructions. "Incoming international participant (under special conditions)" flag
"Inclusion Support" section"Participant with fewer opportunities" flag
The field Inclusion support for participants becomes available, where you can request this type of support by providing the requested amount. "Participant Survey" section
"Certifications" sectionThe Certifications sections is only available for student mobilities. Students involved in study or traineeship mobility activities can have their credits acquired during their mobility activity recognised by the sending higher education institution. The sending HEI will specify the Number of recognised credits (ECTS credits or any other comparable system) it recognised in the Certifications section of the screen. "Report On Recognition" section
Students taking part in Student mobility for studies who have replied No to the question Is the recognition process for your mobility period finalised? in the participant report, are also invited to fill in a Report On Recognition in EU Survey. The invitation is sent automatically, 45 days after the reference date. The beneficiary can resend a manual invitation as well as download the report filled in by the participant, in the Report On Recognition section of the mobility activity details screen. See the page Manage Report On Recognition for additional information. "From-To" sectionSending and Receiving organisationSending organisations must be from Programme Countries, including their outermost regions and associated Overseas Countries and Territories (OCT). See here the list of eligible countries. Depending on the nature of the activities, the project can involve only higher education institutions (HEIs) or can include other types of organisations. The Erasmus Charter for Higher Education (ECHE) is required for all higher education institutions from Programme Countries acting as sending and/or receiving organisations. The ECHE accreditation is not required in the following cases:
You have the option to select the Sending and/or Receiving organisation in the From-To section, using the available Select buttons. If an organisation is not available for selection, check that it is added by accessing the Organisations in your project. For the specifics regarding Mobility activities to a Blended intensive programme, see below.
"Outer-most region" flagThe Outer-most region flag indicates that the mobility activity participant is studying or working in a HEI in an outer-most region of a Programme Country or OCT (Overseas Countries and Territories) associated to a Programme Country (call 2021) or an EU Member State or third country associated to the Programme (call 2022 onward).
"International Mobility activity" flagThis flag indicates that the mobility activity is an international mobility activity, for example between a Programme Country and a Partner Country. See further details in the International mobility activities supported by internal policy fundssection below. The flag cannot be unticked if the receiving country for the mobility activity is a partner country. If the flag is not set, the mobility activity must be between programme countries.
Distance band, Real distance in km and Means of transportYou must select the Distance band, provide the Real distance in kilometers and select a Main means of transport. In KA131 mobility activities, the option to select the Distance band is only available if:
For the eligible countries and countries per region see https://erasmus-plus.ec.europa.eu/programme-guide/part-a/eligible-countries. Where the Distance band cannot be selected, the Real distance in kilometers and Main means of transport must still be provided.
Here is an example of a mobility activity for a student mobility without the option to select a Distance Band. "Sustainable means of transport" flag
When the Sustainable means of transport flag is checked, students and recent graduates that do not receive travel support are entitled to a green travel top-up amount to the individual support. See Individual Support for details. Travel grantThe travel support amount depends on the activity type, on whether or not the mobility activity is international, whether it involves a participant with fewer opportunities and other specific criteria. In this section you must provide the Funded Travel days. The minimum and maximum allowed is displayed below the field. You may also have the option to flag the mobility activity as Travel support not requiredor Request exceptional costs for expensive travel.
"Travel support - Grant not required" flag
Depending on the Sending country and the Activity type, the flag may be ticked automatically, for example for students from outer-most regions HEIs. The Travel support - Grant not required flag is not available for participants with fewer opportunities. "Exceptional costs for expensive travel" flag
In KA131 mobility activities, the option to request this type of travel support is only available if the Distance Band field is displayed and a distance band has been selected and if the Travel Support - Grant Not Required flag is not ticked. "Request Exceptional costs" flag (Call 2021, 2022 only)This option is not available for call 2023 projects.
"Duration" sectionHere the Start and End date of the mobility activity can be adjusted in order to calculate the Duration calculated (days). By default, the dates as provided when creating the draft mobility are filled in.
Here is an example of the Duration section in a student mobility activity without a virtual component. The fields Interruption duration (days) and Non-funded duration (days) can be filled in, if required. Here is an example of the Duration section in a long-term student mobility activity with a virtual component. The fields Funded long-term duration (full months) and Funded long-term duration (extra days) are displayed and read-only.
Duration Calculated (days)
Number of teaching hours (Staff only)
Individual SupportThe Individual support grant is calculated automatically based on the daily grant or monthly base grant (according to the type of mobility activity) summed with any applicable top-ups. Daily grants, Monthly base grants and Top-upsStaff daily grants and Student monthly base grants vary based on the National Agency and the duration of the mobility activity. For most National Agencies, the amount is retrieved automatically and cannot be changed by the beneficiary. For other National Agencies, this amount must be specified by the user, within the allowed range which is displayed on the screen. Top-ups are additional amounts granted by the National Agencies or automatically applied to support students in specific circumstances.
Here is an example of the Individual Support information in a long-term mobility activity for a student traineeship. In call 2022 projects, you must provide the Student monthly base amount, the monthly base amount granted for individual support without considering top-up amounts. The value may be pre-filled and not be editable or, as in the example below, allows you to provide a specific value, as per the range displayed below the field. In call 2021 projects, the field is called Student monthly grant. Other available and/or related fields, such as Green travel top-up or Traineeship monthly top-up amount will be updated automatically, as per information provided throughout the form. "Individual support - grant not required" flagIn KA131 mobility activities, the Individual support - grant not required flag is always available for Staff mobility activities. For Student mobilities, it is not available for:
Where applicable, other prefilled fields, such as Staff daily grant fields or top-ups may also be set to 0 EUR. "Budget" section"Zero Grant" flag
Other EU-grant
Additional non-EU grants
International mobility activities supported by internal policy fundsThe
In such cases, the following fields are impacted:
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