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This page explains how to add and manage the details for Transna= tional Project Meetings in Beneficiary module. Transnational = project meetings are events organised by one of the project's participating= organisations with the purpose of project implementation and coordination.=
The Transnational Project Meeting screen in your project allows you to v= iew the transnational project meetings, including the number of participant= s per meeting and its associated costs.
Information
The illustrations in the provided Wiki pages are for consultation purpos= e only and may not always reflect the latest implementation.
The Tra= nsnational Project Meeting section of your project can be accessed= from the Content Menu. The Transnational Project Meeting screen contains a= list of Transnational Project Meetings (1), if any are av= ailable, as initially the list is empty.
Below the list =
you find information about the Total (Calculated) and Awarded Budget
Addin= g a new Transnational Project Meeting to a project is a two step process:= span>
To start providing information for a Transnational Project Meeting, clic= k on the Create button.
The Transnational Project Meetings screen opens, consisting of the
Take note
In the Transnational Project Meeting details section, provide the requir= ed information. Mandatory fields are marked with a red asterisk.
Click on the Save button to save the Transnational Proj= ect Meeting information.
A success message displays.
After the Transnational Project Meeting details have been saved, the
If you want to add participants to an existing Transnational Project Mee= ting, you must open it from the list using the Edit icon.
Click on the Create button.
Provide the required information. Mandatory fields are marked with a red= asterisk.
Sending Organisation Legal Name= - drop-down list to select the organisation from the project's pa= rticipating organisations
Additionally, three tick boxes (or flags) are available:
Tick this box if no grant is required for the group of participants. The= fields Grant per Participant and Total (Calc= ulated) are updated automatically and will be set to 0.
Force majeure is:
An unforeseeable exceptional situation or event beyond the participant's= control and not attributable to error or negligence on their part.
Source: Erasmus+= a>/European Solidarity Corps progra= mme guides 2024, Glossary
Force majeure situations can arise= anywhere and at any time, and include factors such as sudden disease, acci= dents, death, earthquakes and other causes.
In a project, check the Force majeure flag to= indicate that a project activity (i.e. mobility activity, group activity, = participations, events, transnational project meetings, etc.) is considered= as a case of force majeure.
When you check this flag (tick box), certain fields and grants for = the activity may be affected and must be checked and/or updated.
In addition, you must fill in the additional Force majeure = explanations field, describing the facts that prove the activ= ity should be accepted as a case of force majeure.
For Participants in Transnational Project Meetings flagged as Force maje= ure, the field Total (Calculated) becomes editable and you= can provide the total as per your needs.
Transnational Project Meetings having an end date within 2021 or l= ater, the Force Majeure flag checked, and for which the provided Force Maje= ure Explanations contain keywords such as "corona" or "covid" will automati= cally have the COVID-19 affected flag set. It is not possi= ble to tick the Covid-19 affected box manually. Hovering over the COVI= D-19 affected flag will display a tool tip, informing you of this fact.&nbs= p;
The field Total (Calculated) becomes editable and= you can provide the total as per your needs.
Once all information regarding the participants has been added, click on= the Save button.
The Transnational Project Meeting = details screen opens. The Participants section now displays the information you provided in the list= . The Total (Calculated) below the list is updated.
Follow the instructions above to a= dd more participants to the Transnational Project Meeting, if required.
See the page List functionality in =
projects for ad=
ditional information on the list functionalities, such as Search, F=
ilters and&n=
bsp;the Bulk Actions
When all group of participants have been added to the Transnational Proj= ect Meeting, click on the Return to list button.
The ne= wly added meeting is displayed in the list. Follow the instruc= tions above to add more Transnational Project Meetings to your project, if = required .
See the page List functionality in =
projects for ad=
ditional information on the list functionalities, such as Search, F=
ilters and&n=
bsp;the Bulk Actions