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The budget summary screen provides an overview of the Approved B= udget (by National Agency) and the Current Budget (in= Mobility Tool).
Under Total Project in the budget screen an overview of= the project cost is displayed:
The total for each amount under the second column can be adjusted by add= ing/removing or adjusting the individual mobilities. If the amount entered = is higher than the amount entered for the same budget item of the A= pproved Budget (by National Agency), it will be highlighted in bol= d and dark red. This does not indicate an error and does not inhibit the su= bmission of the beneficiary report, as it is only for information purposes.=
Take note
Depending on the key action, project amounts may be entered under = the current budget column, as they cannot be entered at the mobility level.= Depending on the action, different fields are displayed.
A few examples of these amounts are
For example, in a KA105 project the following budget in= formation is available:
Exceptional costs - Guarantee: at project level
Per Activity Type the following sections are displayed:
EU Travel Grant
EU Individual Support
Organisational Support
EU Special Needs Support
Exceptional Costs
If the realised amount is higher than the appr= oved amount, the realised amount is highlighted in bold and dark red.<= /p>
Costs for Covid Tests
As COVID testing has become more = and more a pre-requisite for physical mobilities abroad, the costs related = to such tests are also eligible for funding under the exceptional costs cat= egory. The reimbursement rate is set at 100% of the eligible costs act= ually incurred.
In KA1 and KA3 projects, costs re= lated to Covid tests, if applicable, have to be provided as Excepti= onal Costs for Services and Equipment in the Budget= strong> screen, with the exception of KA107 - Higher education student= and staff mobility between Programme and Partner Countries projects. For t= hese projects, the Exceptional Costs for Services and Equipment is availabl= e in the mobility screen. See MT Exceptional costs for services and equipment for = details.
After the project has been finalised, it is possible to view the differe= nt versions of the budget.
Selecting a budget version will update the current budget column to refl= ect the amounts submitted for that budget version. In the drop-down you wil= l find for example project versions for NA Validation, Checks and/or Claims= .
The version field defaults to the last version submitted or closed. Deta= ils on the various budget versions are available under MT+ KA1 and KA3 Validated and chec= ked versions.
Example for project version drop-down, including NA Validation and Check= s:
Example for project version drop-down, including NA Validation and= Claims:
= p>
Should the project be subject to any Claims/Appeals, th= ose could also have an impact on the budget. Encoded claims are visible in = the drop-down, similar to the project version, even if the project is not y= et finalised.
Use the drop-down to compare any changes in the budget that a claim/appe= al might have had.
To export the budget overview to a PDF file, click the Export PD= F button. The download will start.
Depending on your browser, either a pop up will display for you to choos= e the download option or you will see the download options on the bott= om of your screen. Follow the instructions on screen.
Select Open to immediately open the file.