Purpose of initial stock registration:
The purpose of the initial stock registration is to allow economic operators to register an initial available sustainable stock of raw materials or fuels that would allow them later to trade. This feature will be available only during transitioning into the union database to enable economic operators to start registering transactions.
The Initial Stock Registration is only applicable for Economic Operators with Scope of Trader (Trader with Storage (TRS) ,Trader without Storage (TR)) and Only for Raw Materials.
When to use initial stock registration
- Feature allows one time registration for each material per site from 1st October.
Who could do the initial registration of stocks?
- The Initial Stock Registration is only applicable for Economic Operators with Scope of Trader (Trader with Storage (TRS) ,Trader without Storage (TR)) and Only for Raw Materials.
All other Economic Operators need to user the below trades to register stock:
- First Gathering Point - Part A
- Point of Origin - UCO Trade - Part B
- Point of Origin Stock
Note: Economic Operators* like farmers & restaurants are not expected to participate in reporting trade transactions to UDB. The trades from PoO shall be registered by the 1st Gathering or collection point.
Pre-conditions for registering initial stock
- The EO should be onboarded completely by the scheme, i.e., the organization details & certificate details are completed and the EO has been invited to use the application.
- Economic Operators shall verify the correctness of the information. In some cases, the Economic Operator may be allowed to update some information by the scheme as a one-time exception.
- Which information is essential?
- Attention: Your company identifier (NTR Type & ID) must be registered correctly. Please do not start the initial stock registration until this is resolved. EOs may share these numbers with their suppliers & customers if not already known.
See: Company identifier (Machine readable) section
- Certificate details: the sites, as included in the certificates, scope & materials applicable, are correctly updated to ensure you can receive the stocks into & trade from this site.
- Mass-Balance start date & duration (One-time activity).
When can the EO register?
- Feature is allowed for one time registration for each material per site from1st October.
What & which period of consignments can EOs' register as initial stocks.
- Each unique consignment/group of consignments may be registered. A unique consignment is known to Economic Operators as having the same origin, emission characteristics, scheme etc.
- In all cases, the amount of initial stock registered should be an easily verifiable and auditable figure. This will be verified and confirmed by auditors in the subsequent audits carried out by certification bodies.
- How many times do EO's have to register initial stocks? Initial stock registration is a one-time exercise. However, if EOs have several unique consignments, each unique consignment must be recorded.
See attached the latest user guide manual on Initial Stock registration