The organisation details that are recorded in the Organisation Registration system may require to be updated. There can be different scenarios when an organisation needs to modify their data:
If your organisation is registered in both the Organisation Registration system and the Participant Portal, it is recommended that you update the organisation details in both systems.
The illustrations in this wiki page are for consultation purpose only and do not reflect the latest implementation.
There are minor changes to the screen appearance and layout which are described on the updated page OID Basic functionalities of the Organisation Registration system.
In the Erasmus+ and European Solidarity Corps platform go to Organisations in the main menu, then click on My Organisations.
Alternatively if you are in Search for an Organisation, scroll to the bottom of the page and select ORGANISATIONS - My Organisations.
The My organisations section is only visible once you are authenticated (signed in to EU Login).
Here you can find a list of organisations either registered by you or for which you are an authorised person to represent the organisation in relation to Erasmus+ and/or European Solidarity Corps programmes.
Click on the blue Organisation ID to access the details for the selected organisation in the Organisation Registration system.
The Organisation Registration system opens with the details of the selected organisation. From here, you may view or update the organisation information.
To easily access a specific section in the form use the content menu.
Update the required information on your organisation, such as legal name, business name, legal status, language, country and more. If your organisation already has a PIC but the organisation information was not transferred to the Organisation Registration system it can be entered in this screen. See more details concerning the PIC field.
To modify organisation data:
To modify legal address information:
Click on Organisation Contact Person in the side menu.
There are two ways to update the Organisation Contact Person in Organisation Registration system:
Both options are explained below.
Update details for the organisation contact person in the desired fields, as applicable. All information can be changed.
In the example below we have replaced the email address.
To fully replace the current contact person with an other registered Authorised User. click on the Select button.
Select an authorised user and "Confirm" selection
In the Select in the Authorised Users list screen:
The contact person's details are replaced according to your selection. A Success message is displayed.
To complete the update, you must click on the Update button. A Success message displays. Click OK to close it.
Open the Users section. The list of authorised users is displayed.
Find the contact to be updated in the list and click the Edit icon (green pen) next to it.
Make the required changes in the Edit Authorised User window. There are two ways of recording the details:
In our example below, we have used the Copy contact person details button.
Click on the Update button if no other updates are required for your organisation. A Success message displays. Click OK to close it.
Documents added for your organisation cannot be changed, only removed. If a new version of a document is required, you have to upload it. The old version should be removed.
See OID Manage documents for details.
If your organisation is already certified and intends to apply for a new grant or accreditation, any documents that are older than 6 months will have to be updated and attached again. This ensures legal security for the authorising officer.
When all modifications are made, click on the Update button at the top of the page. A Success message displays. Click OK to close it.
The Organisation Registration system will send notification e-mails to all authorised users of the organisation every time modifications are submitted, informing them that changes of organisation details were made in the system.