This page explains how to manage documents in the Organisation Registration system.
After your organisation is registered in the Organisation Registration system you can add documents that are needed by the National Agency to certify your organisation. Information on the documents to be uploaded can be found in the Erasmus+ and European Solidarity Corps programme guides.
If your organisation's information was automatically transferred from SEDIA to the Organisation Registration system, the available documents were also transferred and can be accessed in the Organisation Registration system. When checking and/or updating your organisation information, also check the documents section. Documents that are older than six months should be renewed.
Accessing the Documents section of the organisation is possible:
Once documents are uploaded to the Organisation Registration system they cannot be deleted.
The illustrations in this wiki page are for consultation purpose only and do not reflect the latest implementation.
There are minor changes to the screen appearance and layout which are described on the updated page OID Basic functionalities of the Organisation Registration system.
In the Erasmus+ and European Solidarity Corps platform go to Organisations in the main menu, then click on My Organisations.
Alternatively if you are in Search for an Organisation, scroll to the bottom of the page and select ORGANISATIONS - My Organisations.
The My organisations section is only visible once you are authenticated (signed in to EU Login).
If you scroll down you can find all organisations either registered by you or for which you are an authorised person to represent the organisation in relation to Erasmus+ and/or European Solidarity Corps programmes.
Click on the blue Organisation name to access the details for the selected organisation in the Organisation Registration system.
The Organisation Registration system opens with the details of the selected organisation. From here, you may view or update the organisation information.
For details on how to update your organisation information please see the page OID Modify Organisation.
Select the Documents section in the Content menu.
This will take you to the documents section of the form, displaying, if available, documents currently uploaded to your organisation information.
Click on the Add document button. It will open a popup asking you to upload a document.
Select a file: Click Choose File and choose the file to upload from your computer.
Document Type: Once you have chosen your file, indicate the Document type from the drop-down list. If you do not find your chosen type of document, choose the "Other" option.
Maximum file size is 20 MB !
There is no limit to the total size or total number of attachments but each individual file cannot be greater than 20 MB.
Once you have made sure that you have chosen the correct file and selected the correct document type, click on Upload.
Your documents list will be updated with your new document.
Repeat this for all the documents you need to upload to your organisation.
Once you added all documents, finalise the document upload by clicking on the Update button.
If this is not done, the uploaded files will not be saved in the Organisation Registration system.
After the successful update, the status column for each uploaded file is updated with a green dot. In the column Actions a contextual menu button is now available with the options Download and Add new Version.
The documents list is grouped by document type and has the option to search for a specific document. See List Functionalities for details.
To download an uploaded file, click on the Download icon in the Actions column. Follow the on-screen instructions to save or open the file.
To upload a new version of a file, click on the Add new document version button in the Actions column. Follow the on-screen instructions to upload a new version of the file.
Do not forget to click on Update Organisation afterwards to save the uploaded document(s).
Older versions of a document can be accessed by clicking on the blue arrow, which is available in the 1st column of each document with more than one version. They can also be downloaded as described above.