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This page explains the basic functionalities of the Organisation Registration system.

Take note

The illustrations in the associated ORS wiki pages are for consultation purpose only and do not reflect the latest implementation.

There are minor changes to the screen appearance and layout which are described on this page.

 

1. The Erasmus+ and European Solidarity Corps platform

The Organisations section of the Erasmus+ and European Solidarity Corps platform is your starting point to:

  1. Search for an Organisation : This is where you can search for already registered organisations, as described in How to search for organisations 
  2. Register My Organisation : This is where you register your organisation for participation in Erasmus+ or European Solidarity Corps decentralised actions, as described in How to register an organisation
  3. My organisations : This provides a list of all organisations, for which you are authorised, as described in My Organisations

The first two sub sections are accessible even if you do not yet have an EU Login, however My organisations is only visible to authorised users. 

These are the options available for a user who has not yet signed into EU Login:

Main Menu (Not authenticated)

These are the options available for an authenticated user:

Main Menu (Authenticated)

 

2. Screen layout and basics of the Organisation Registration system

2.1. Register my organisation

When you request to register a new organisation, or select an organisation from the My Organisation screen in the Erasmus+ and European Solidarity Corps platform, the Register My Organisation screen opens.

The following elements are displayed on the screen:

  1. Submit button - Only active once all sections are completed. 
  2. Status line - showing the status of the registration as described here
  3. Navigation buttons - to move to next or previous section.
  4. Content Menu - allows you to navigate to the various sections in the registration form. You must however complete a section before proceeding to the next.
    The icons in front of the menu items indicate completion of the sections:

    1. Red X: Section incomplete. You cannot proceed to the next section until it is completed.
    2. Green tick mark: Section complete. You can proceed to the next section. 
  5. The Main screen.

Register my Organisation screen

2.2. Edit my organisation

When you select to view or edit an organisation from the My Organisation screen in the Erasmus+ and European Solidarity Corps platform, or have completed the registration, Edit My Organisation opens.

The following elements are displayed on the screen:

  1. Update button - used to save changes to your institution - only active once all sections are complete and validated. 
  2. Status line - showing the status of the registration as described here.
  3. Organisation card - showing basic information and status of the organisation; further information can be shown by clicking the down arrow at the bottom of the card.
  4. Navigation buttons - to move to next or previous section.
  5. Content Menu - allows you to navigate to the various sections in the registration form. You must however complete a section before proceeding to the next.
    Some sections has a number in a blue circle, this indicates the number of instances in this section.
    The icons in front of the menu items indicate the status of the menu item: 

    1. Red X: Section incomplete. Information introduced in this menu item is invalid or incomplete.
    2. Green tick mark: Section complete. 
  6. The Main screen.

Edit my Organisation screen


 

3. Mandatory sections and fields in the form

Fields that are mandatory for the completion of the registration form are marked with a red asterisk* ).  

The available tool tips, indicated with the icon (info)provide additional instructions and assistance for filling in each field. Hover over a specific tool tip to display the information.

Free text fields also display a character counter that indicates how many characters can still be used.

Add Organisation data - main screen

If an entry into a specific mandatory field violates the rules or all previously entered information is removed from a field it is framed in red and a warning displays. You have to fix such errors before you can continue. 

Validation error

 

4. Navigation through form sections

Use the Content menu to navigate to the various sections in the registration form, alternatively use the navigation arrows over the page to go to previous or next section.

When registering an organisation you can only proceed to the next section after your current section is completed (indicated by a green tick mark).

If you try to navigate to the next section without having completed the previous one, a warning message displays. 

The Content Menu is collapsible by clicking the left arrow next to Content Menu, but you can still navigate through the sections using the navigation arrows. 

Collapse Content menu

 

5. List functionalities

The Organisation Registration systems uses lists to show an overview of organisations in Search for an Organisation, Register my Organisation and in My Organisations.

The search / list of organisations, as described in details in How to search for organisations and in My Organisations, have the following main functionalities:

  1. The number of records found is displayed at the top of the list. 
  2. You can sort the list by any column, in ascending or descending order, by clicking on a specific column. A small arrow is then shown next to the column name indicating the current sort order.
  3. A search result box is available at the top of the results list, allowing further filtering of the listed records. 
  4. A result list with all the organisations which meet your search criteria.
  5. Use the arrows at the bottom to go to next or previous page of results, if available. You may also select the number of results to display on each page.
    Scrolling both vertical and horisontal using scroll bars, is enabled if the result list is larger than the displayable area on your device.
  6. Additionally, in My Organisations, you can initiate an update of an organisation for which you are authorised by clicking on the blue Organisation ID of the organisation. 

List functionalities



6. Registration Status messages

Initial status, or status if page contains validation errors:

Your form is not complete, please check the red marks on the content menu.

Message if the form has been changed, but not yet saved:

Your form is complete, don't forget to save your changes.

No message: Organisation data are valid and have not been changed since last save.