1. Initiate the termination no grant report

1.1. Access the "Reports" section from the Content menu

To start the process, click on the Reports section in the Content menu. 

1.2. Click the "Termination no grant" button

In the Beneficiary Reports section, you have the option to end the project without any costs or grant requested. To do this, click on the red Termination no grant button.

1.3. Confirm in the pop-up dialogue

A confirmation pop-up is displayed, informing you about the consequences of your action. Click Yes to confirm.

Once confirmed, the following actions will be performed automatically in the project:

• A success message is displayed on the screen
  

1.4. "Reported No Grant (Open)" project version created

A new project version is created, the Reported No Grant (Open) version, in which:

• All activities (mobility activities, participations, group activities, complementary activities, physical activities, preparatory visits, etc.) will no longer be available (they will be saved in the Reported (Cancelled) project version).
• All reported budget values (in the project Budget screen, header, activity and project level) are set to zero.

2. Review and fill in the report form

2.1. Click on the "Edit Draft" button

Open the generated draft report by clicking on the Edit Draft button.

2.2. Review and edit the report

Initially, all the report sections will be marked in red but, as you advance filling in the draft report, they will become green, indicating that a particular section is complete. 

• Check the project details and choose the language used to fill in the form, if applicable (the default language is English).
  
  
  
• Provide the reason for termination (mandatory) and upload the relevant annexes, such as the signed Declaration on honour. Once uploaded, you will be able to see them in the List of documents. Consult the page Basic functionalities in report forms in beneficiary projects for step-by-step instructions. 
  
  
• Review and confirm the Checklist pertaining to the Termination no grant report. You can then submit the report. See below for details. 
  

3. Cancel the Termination no grant report

If the report has not yet been submitted, you can cancel the request to terminate the project with no grant.

3.1. Click the 'Cancel Termination no grant' button

3.2. Confirm in the pop-up dialogue

A confirmation pop-up is displayed, asking you to confirm. Click Yes to confirm.

Once confirmed, a success message will be displayed on the screen:

The project version will become Reported No Grant (Cancelled).

3.3. "Reported (Open)" project version available

From the drop-down list in the Content menu, the Reported (Open) project version is now available. You can use it to return to the previous version of the project, and continue to manage it. All information as available in your project before the Termination no grant report was created is available and editable. 

4. Submit the Termination no grant report

Click on "Start submission"

All the changes made are automatically saved and, once all the required information was provided, all sections in the report form are marked with a green check, the button Start submission process will become available.

Please note:

• Beneficiary module will not check if all fewer opportunities participants in the project have a reason declared in the Fewer opportunities section.
• Beneficiary module will not check if the Revalidation of mobility activities was executed on the same day.
• For KA220, Beneficiary module will not check if the Total allocated in the list of work packages is less than or equal to the Project lump sum, if all work packages are in status "Complete".

4.1. Report submitted

Once the report is submitted:

• A success message is displayed, indicating the submission has started.
• The report status changes from Draft to Submission in progress, then to Submitted. You may need to refresh the page to view the latest status.
  • The Reported No Grant (open) project version changes to Reported No Grant (Submitted) once the submission is complete.
• The project status changes from Project ongoing or Final report - awaiting submission to Submitted, once the report is successfully submitted to the National Agency.

You can still access the report after submission, but you cannot make any further changes.

Click on the View Report to view the report on the screen or click on Download Report to export a ZIP folder including the beneficiary report as a PDF file and all annexes. You may need to install an external tool to extract files from the ZIP folder.