Welcome
This page provides an overview on how to download submitted Participant Reports and/or Reports on Recognition for a project in the Beneficiary module. After the participants fill in and submit the relevant report, the beneficiary can download the responses provided, either individually, for each participant, or in bulk, in XLSX format or in PDF format.
Both options are explained on this page.
For general information on how the Participant report is managed, please see the page Manage participant reports in projects. For general information on how the Report on recognition is managed, please see the page Manage Report On Recognition.
The illustrations on this page are based on examples from Erasmus+ KA1 projects.
Information
Fields may vary depending on the action type and call year of your project. Please read the onscreen information carefully.
Steps
1. Download a single report from the mobility activity, group mobility activity, participant or participation details
In our example, we will use a mobility activity and download a participant report.
1.1. Click on "Mobility Activities" in the Content menu to view the list of mobilities
1.2. Identify the participant whose report status is "Participant report submitted" and click on the "Edit" or "View" button
Only reports in status Participant report submitted can be exported. See Participant Report statuses for additional details.
1.3. Go to the "Participant Report" or "Report on Recognition" section and download the individual report
For better view, you can collapse the other sections, by clicking on the section title or the arrow on the right.
In the details screen, navigate to the Participant Report (or Report on Recognition) section, as applicable. Here, you can view the current status of the relevant report and download it:
- in XLSX format: click on the Answers button
- in PDF format: click on the Report button
Follow the on-screen instructions to download the file.
Nothing will be displayed in the Participant report or Report on Recognition section if the participant was not sent a request to submit feedback.
2. Download a single report from the "Participant Reports" tab
2.1. Click on "Mobility activities" in the Content menu and select the "Participant reports" tab
In ESC30 and ESC51 projects, access the Participant Reports screen from the Content menu.
2.2. In the List of Participant reports, select the report with the status "Participant report submitted"
The List of Participant reports will display the list of all the participants who are supposed to submit a report. Choose the ones for which the status column indicates Participant report submitted. For more information, see Participant Report statuses.
2.3. Click on one of the download buttons to retrieve the individual participant reports
Once you click on a Participant report in the list, a new section will be displayed on the right-hand side of the screen - the Participant Report panel. Here, you can view the current status of the individual participant report and download it:
- in XLSX format: click on the Answers button
- in PDF format: click on the Report button
The downloaded file will contain the submitted report in the specific format.
3. Download all submitted reports from the "Participant Reports" screen
You can also download all the submitted participant reports and/or reports on recognition, in a zip archive, from the Participant Reports screen.
- in XLSX format: click on the Submitted answers button
- in PDF format: click on the Submitted reports button
Follow the on-screen instructions to download the file. The downloaded file will contain all the reports submitted for the project. If no submitted reports are available, the downloaded zip archive will be empty.
The buttons allowing you to download the participant reports in bulk are displayed on the Reports management tab and the Participants feedback tab (KA121, KA122 only). They are available at all times.
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