FAQs Capping of applications

What does capping of applications mean?

Capping means there is a limit on the number of applications that can be submitted for an organisation, using its Organisation ID, per action type and per round. The affected action types and applicable rules are described on the page Capping of applications per action type and round.

What does cancelling an application mean?

For details about cancelling submitted applications, see Cancel an application form.

Who receives the messages regarding the limits reached?

In Application forms, warning and blocking messages are displayed for the applicant organisation.

Email notifications are sent to the authorised users (added in Organisation Registration system) of the concerned organisations.

When the limit of submitted applications is reached, are previously submitted applications rejected as well?

No, when the cap is reached for a certain OID, only the submissions of new applications containing that OID will be blocked.

Is the capping applied at field level as well?

Capping is applied per action type, regardless of the field(s) you are applying for.

For example, in KA210 the limit is of one submitted application per applicant across all fields. One OID can be applicant in only one submitted application of either SCH, ADU, VET or YOU. See all capping rules here on the page Capping of applications per action type and round.

I am an applicant and have received a blocking message in my application. Can I remove a previously submitted application so I can submit this one instead?

If the blocking message concerns the limit reached for your organisation, you can cancel a previously submitted application for the same round, as long as the submission deadline has not passed. This will allow you to submit your current application, since the system checks the real time status of the forms. See Cancel an application form.

If the blocking message concerns the limit reached by a partner organisation, contact your partner organisation to see whether you can remove their OID from your application. If you do so, make sure your application still complies with the requirements set in the Programme guide.

In the warning message, can the applicant see in which application forms they are involved?

No, warning or blocking messages displayed in the online application form do not include a list of the forms where the OID appears. When the limit of submitted applications involving your OID is reached, the authorised user of your organisation receives an email notification listing all applications in which the OID is used. The list includes the Organisation ID of the applicants and the NAs to which the applications were submitted. Identify and contact the relevant applicant or, when necessary, your National Agency.

Our Organisation ID has been added as a partner in an application without our consent. What can we do?

When the limit of submitted applications involving your OID is reached, the authorised user of your organisation receives an email notification listing all applications in which the OID is used. The list includes the Organisation ID of the applicants and the NAs to which the applications were submitted. Identify and contact the relevant applicant or, when necessary, your National Agency.

Is the KA122 limit of 3 grants per 5 consecutive call year period considered by the application forms?

No, there are no business rules implemented as concerns KA122 limit of 3 grants per 5 consecutive call year period in application forms.

The scope of this new functionality is KA152, KA153, KA154, KA155, KA210 (all fields), KA220 (all fields except HED).

Can the applicant delete a submitted application?

No, the applicant does not have the possibility to delete a submitted application, but they can cancel it if they want to submit another one and they are blocked by the system because the limit is reached.