Welcome
The Project Results Platform (PRP), is a dissemination tool that offers a comprehensive overview of all projects for Erasmus+ and European Solidarity Corps. Directly accessible to the public, this tool gives access to descriptions, contact information, results and grant amounts of all projects funded under the Erasmus+ and the ESC programme.
The Project Results Platform consists of restricted working areas - Beneficiary and Officer dashboards. These restricted dashboards are only available for Erasmus+ projects that require results to be published.
The project results are assessed at the same time as the beneficiary report, therefore it is advisable to submit the results at the same time as submitting the final beneficiary report.
The Beneficiary Dashboard is used to upload the results and submit. The project results are then approved by the Officer and published once the project is finalised or the project has been terminated with eligible costs.
Project Results Platform
The project results can be submitted for review to the Project Results Platform only after one of the following has occurred:
- the submission of the final beneficiary report
or - the end date of the project has been reached
Access to the dashboards is granted via EU Login - the European Commission Authentication Service. You must login with the same email address as the email notification was sent to.
This page explains how beneficiaries can log in, upload results, modify the results if requested by the NA. For an overview of the process please see Beneficiary overview of Project Results Platform for Erasmus + and ESC.
Steps
1. Email Notification of project available in Project Results Platform
Once the National Agency sends the signed contract to the Beneficiary, the project becomes available in the Project Results Platform. You will receive an automatic notification with a link to your Erasmus+ Beneficiary Dashboard. The email notification is sent to the person identified as a contact person of the project in the National Agency Project Management module. Only this person has access to the Beneficiary Dashboard. You must login with the same email address as the email notification was sent to.
2. Access the Beneficiary Dashboard
You can access the Beneficiary Dashboard straight from the email notification, by clicking on the available link. You must login with the same email address as the email notification was sent to.
You can also access the Beneficiary Dashboard from the Erasmus+ and European Solidarity Corps platform, by clicking on Project Results (available without login) in the main menu to access the Erasmus+ Project Results Platform landing page.
For projects from the Erasmus+ programme 2021 - 2027, beneficiaries can access the dashboard from the Results section in EESCP by using the Search functionality. For more details, see the page How to use the Erasmus and European Solidarity Corps platform.
Scroll down on the Erasmus+ Project Results Platform page until you reach the section Project participants access and click the link Log in to edit your project content.
Alternatively, click the drop-down menu Projects → Manage my projects to login.
3. Use your EU Login account to sign in
Once you click on the login link, you will be redirected to the European Commission's Authentication System - EU Login. Insert your EU Login username or your email address, click next, and then insert your EU Login password and click on the Login button.
The email address you use to for your EU Login must be the same as the one you have provided to receive email notifications. If you insert a different email address, you will not be able to access the Dashboard and will see the following screen:
If you have inserted the correct login credentials and are still having problems logging in, ensure that you have closed all other windows and/or tabs, you have cleaned your cache and history and you have no other service(s) open or running, which require authentication through EU Login. After doing that, try again to log in to your Beneficiary Dashboard. If you are still experiencing trouble connecting to your dashboard, please contact your National Agency.
4. Click "Yes" in the Terms and Conditions pop-up
Once you have provided your login credentials, a pop-up box appears asking you to read the terms and conditions and accept them by clicking the Yes button, before you proceed.
You can access the terms and conditions of use of the platform at any time during the lifetime of your project, by clicking the links available at the bottom of the dashboard.
5. The Beneficiary Dashboard "Project list" page opens
Once you accept the terms and conditions, you will be able to see all your ongoing projects. The dashboard also consists of a number of sections available:
Programme drop-down and Project Filter fields use the drop-down and the field to filter the results by programme, project number or title.
My Projects: a list of the projects that have been registered for you. The section contains the following columns:
Identifier - Project code details
Title - Project title details
Status - Indicating the status of the project results (see below for more details)
Key Action - Details of the key action
Action Type - Details of the action type
Icon column - Edit Project Details, Information and Manage My Data icons
Site Links: List of links related to the Erasmus+ Project Results Platform guide including Frequently Asked Questions, Helpdesk Information (Linking contact information for your National Agency) and Terms and Conditions.
6. Project Statuses
- Open for uploading results - When the signed grant agreement is sent to the applicant and while the project is still ongoing.
- Available for submission after all results uploaded - Once a project has reached its end date or the final report has been submitted, the beneficiary will receive an automatic notification informing them of the need to submit their results for review. In the Project Results Platform, there are a number of project statuses indicating at what stage the project results are at within the results lifecycle.
- Modifications required - If the results have been reviewed by the NA Project Officer and the project is returned to you for further modifications. This requires resubmitting the results for review.
7. Click the "Manage my data" (person) icon to access the "Personal Data Management" section
Contact details of your organisation and partners are hidden by default, but once you click on the icon Manage my data (1), you will be redirected to the section called Personal Data Management (2).
The Personal Data Management section contains:
Project details - Identifier (project number) and Title
Coordinating Organisation details
Partner(s) details
On this page you can choose which contact details (email address(es), phone number(s), name of the contact person) of the Coordinating Organisation you would like to make visible or keep them hidden for the public (3).
Please note that information is only published, once the project is finalised in the National Agency Project Management module and also the results are reviewed and approved by the National Agency Officer.
It is advisable to indicate at least one contact detail as visible to the general public.
The section also contains contact details of the Partner Organisation(s) (where applicable) (4).
Once you have decided which contact details should be published, click on the Save button. To return to the first page of the Beneficiary Dashboard, click on the Go Back button.
8. Click the "Edit project" (pencil) icon to edit certain project details
To manage your project details, click on the Edit project icon to access the Project Information section.
The Project Information section contains:
Project Details tab - includes the Project Number (read-only), Title (read-only), End date (read-only), Submission date and time and Website details
Results tab - includes the List of Project Results, where results can also be uploaded
Logo section - Option to upload your project logo
To update project information that is read only, please contact your National Agency.
9. Click the "Upload logo" link to insert the project logo
In the top right section, a logo placeholder appears by default, where you have the ability to upload the project logo, by clicking the Upload logo link.
The Upload File dialogue box appears. Click the Choose File button (1), locate the file, then click the Upload File button (2).
The logo now appears, replacing the logo placeholder.
The following logo formats are supported in the Project Results Platform: *.jpeg; *.jpg; *.png; *.gif, with the maximum file size of 100MB.
For any issues regarding the format or the size of your attachments, please contact your National Agency.
10. Click the "Enter website URL" link to insert the project website
Click the link text Enter website URL and insert the website details of the organisation or project.
Once the full website details have been inserted (1) click the Publish URL button (2) to publish the website details to the Project Results Platform website.
Information
The project website is the only result that becomes publicly available during the lifetime of the project. As soon as the Publish URL button is clicked, the website will be published in the project card.
All other results, including the project logo, will be published after the project is finalised in the National Agency Project Management module and the results have been reviewed and approved by NA.
Once published, the user has the option to hide the website details on the public website, by clicking the Hide button.
11. Click the "Results" tab
To start adding the results of your project, click the Results tab. As the results are added, the following column details are displayed:
Title of project result.
Description of project result.
Type - Based on the category of results chosen.
Attachment - details of image or documentation attachments relating to the specific project result.
GDPR Compliance - Automatically checked, indicating that all personal details have been removed from the documentation.
Officer Decision - details of the NA Officer decision status.
Actions - Icons where the result details can be edited or deleted.
During the project lifetime the results remain unpublished and available in your dashboard. While the project is ongoing, you can modify them at any time.
Only one attachment per result can be added, which cannot exceed 100 MB. The following formats are supported: *.pdf; *.jpeg; *.jpg; *.tif; *.png; *.gif; *.mpeg; *.mpg; *.ogg; *.ppt; *.pps; *.xls; *.xlsx; *.doc; *.docx; *.rtf; *.txt; *.csv; *.mp4; *.mov; *.mp3
For any issues regarding the format or the size of your attachments, please contact your National Agency.
12. Click the "Add Result" button to upload project results
The maximum number of results that can be added to a project published on the platform is 450.
Click the Add Result button to open the Add Result window. Remember, for each result you will have to create a separate entry. The Submit for Review button remains disabled until the submission of the final beneficiary report or the end date of the project.
The Add Result dialogue box contains the following sections:
Title field - Title of Result(s) (maximum character size is 256)
Description field - Description of project results to be inserted into field (maximum character size is 1000)
Category - The project results are broken down into the following categories:
Feedback from participants
Direct effect on participants and project partners
Practical and reusable resources for the practitioners
Research material bringing forward the reflection in the sector
Community building tools
Partnerships and Cooperations
Dissemination material
Organisational and working documents
Others
Type - Drop-down appears based on the category chosen (not shown in illustration)
Don't publish - Checkbox option to indicate that the results will not be published in the project card once the project is completed.
You are requested to insert a title (1), a short description (2), a category (3) and a type of a given result. You should only provide a description of the specific result and avoid repeating the information from your project summary.
As you choose the Category, a subsection appears prompting you to insert the Category Type (4).
Click the GDPR compliance checkbox (1) and once all requested information about the result is added, click on the Save (2) button.
For more information on privacy, click the GDPR guidelines for project results link.
A message appears indicating the draft result has been added successfully to the List of project results.
12.1. Mark a result as "Don't publish"
If you do not wish to have a result publish, click the Don't publish checkbox, then provide a reason (mandatory) in the additional mandatory Reason field that is displayed.
In the result list, the result is displayed as greyed out and the reason for non-publication can be viewed by placing the mouse cursor over the View icon in the Actions column.
In our example, two results have been marked as Don't publish.
13. Submit results for review
Once you have submitted your final report or your project has reached its end date, you will receive an automatic notification informing you that you can submit your results for review, and the status of your project will change to Available for submission after all results uploaded.
At the same time, in the Project Information section, the Submit for Review button will become active. Click on the button to submit your results for review.
The submission confirmation dialogue box is displayed, where you can choose Yes to submit the result or No to return to the Results tab, where the results can still be updated at a later stage. In this example, the Yes button is clicked.
A message box appears, indicating the project results are being submitted for review.
Once clicked, the project will disappear from the Beneficiary Dashboard and will appear in the Officer dashboard for review.
14. Rejection of results
In the case where the project results are incomplete or inaccurate, or mandatory results are missing, the beneficiary will be notified either by email or other communication channels by the National Agency officer, prompting them to go back to the Beneficiary Dashboard and update the results as modifications are required.
Please note that during the lifetime of the project the results remain unpublished. They become publicly available only after the results have been reviewed and approved by the National Agency officer and the project has been finalised in the National Agency Project Management module.
If there are changes to project information published before the project is finalised, such as start date, end date, partners, those should be communicated to the National Agency officer. Once applied in the National Agency Project Management module, these changes will be automatically transferred to your project public card.
At the final report stage, all contractual data of your project will be updated with the information you have provided in your final report. If any changes are to be applied to the published information after the finalisation of your project, please contact your National Agency to change the data manually.
In the Beneficiary Dashboard, projects with rejected results are displayed having the status Modifications required.
Click on the Edit (pencil) icon for the respective project to view more details.
14.1. Add missing mandatory
If the project has been rejected because of missing mandatory results, a red notification is displayed at the top of the results list in the Beneficiary Dashboard. The NA Officer's comments are also displayed in the comment box under the results list.
Add the missing results and resubmit the project for review to your NA Officer, as explained above.
14.2. Update rejected results per NA Officer's comments
In the results list for the selected project, the results that have been rejected by the NA Officer are marked as Modifications required in the Officer Decision column. The NA Officer's comments are also displayed in the comment box under the results list.
To update a selected result, do the following:
Click the Edit icon in the Actions column.
The Update result window opens. Update the details as requested by the NA Officer, then click the Save button. All details can be changed and in our example, we have updated the description.
In the result list, the result details are updated, and the status in the Officer Decision column has changed to Not Reviewed.
Once all results are added or updated, submit the results for review as explained above.
Hint
Q. Why are project results not published?
A. Beneficiaries should check the status of their project in Beneficiary module and if the project is not in status finalised or terminated with eligible costs, this could be the reason for the project results not being published.
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