The Erasmus+ Project Results Platform (PRP), is a dissemination tool that offers a comprehensive overview of all projects for Erasmus+ programme. Directly accessible to the public, this tool gives access to descriptions, contact information, results and grant amounts of all projects funded under the Erasmus+ programme.

The Erasmus+ Project Results Platform consists of restricted working areas - Beneficiary and Officer dashboards. These restricted dashboards are available for Beneficiaries of Erasmus+ projects for which results can or have to be published, and for NA Officers to review them before the results become published.

The project results are assessed at the same time as the beneficiary report; therefore, it is advisable to submit the results at the same time as submitting the final beneficiary report. If you terminate the project without completing the review of all the project results in NA Officer Dashboard, you will no longer have access to the project in the NA Officer Dashboard and you will have to ask the helpdesk to manually re-open the project to make it available again in the NA Officer Dashboard.

The Beneficiary Dashboard is only available for Erasmus+ projects that require results to be published.

The Beneficiary Dashboard is used to upload the results and submit. The project results are then approved by the Project Officer and published once the project is finalised or the project has been terminated with eligible costs.

Project Results Platform

The project results can be submitted for review only to the Project Results Platform only after one of the following has occurred:

the submission of the final beneficiary report
or
the end date of the project has been reached

Access to the dashboards is granted via EU Login - the European Commission Authentication Service. You must login with the same email address as the email notification was sent to or with the email address that the contact person of your project has granted you access to in the Beneficiary Module (see below).

This page explains how beneficiaries can log in, upload results, modify the results if requested by the Project Officer. For an overview of the process please see Beneficiary overview of Project Results Platform for Erasmus+ and ESC.

Steps

1. Email Notification of project available in E+ Project Results Platform

Once the National Agency sends the signed contract to the Beneficiary, the project becomes available in the E+ Project Results Platform. You will receive an automatic notification with a link to your Erasmus+ Beneficiary Dashboard. The email notification is sent to the person identified as a primary contact person of the project in the National Agency's Project management system. Only this person has automatic access to the Beneficiary Dashboard. You must login with the same email address as the email notification was sent to.

1.1. Grant additional users access to the Beneficiary Dashboard

To change the contact person of your project, please contact your National Agency.

To create additional user(s) access to the Beneficiary Dashboard for the project, you can do this in the Beneficiary module by adding an associated person in the project and provide Access to project dissemination. See the page Associated persons in projects for step-by-step instructions and additional information.

2. Access the Beneficiary Dashboard

You can access the Beneficiary Dashboard straight from the email notification, by clicking on the available link in the notification e-mail. You must login with the same email address as the email notification was sent to.

You can also access the Beneficiary Dashboard from the Erasmus+ and European Solidarity Corps platform, by clicking on Project Results (available without login) in the main menu to access the Erasmus+ Project Results Platform landing page.

For projects from the Erasmus+ programme 2021 - 2027, beneficiaries can access the dashboard from the Results section in EESCP by using the Search functionality. For more details, see the page How to use the Erasmus and European Solidarity Corps platform.

Scroll down on the Erasmus+ Project Results Platform page until you reach the section Project participants access and click the link Log in to edit your project content.

Alternatively, click the drop-down menu Projects → Manage my projects to login.

2.1. Use your EU Login account to sign in

Once you click on the login link, you will be redirected to the European Commission's Authentication System - EU Login. Insert your EU Login username or your email address, click next, and then insert your EU Login password and click on the Login button.

The email address you use to for your EU Login must be the same as the one you have provided to receive email notifications. If you insert a different email address, you will not be able to access the Dashboard and will see the following screen.

Click on the displayed arrow to view the information regarding the access and whom to contact.

If you have inserted the correct login credentials and are still having problems logging in, ensure that you have closed all other windows and/or tabs, you have cleaned your cache and history and you have no other service(s) open or running, which require authentication through EU Login. After doing that, try again to log in to your Beneficiary Dashboard. If you are still experiencing trouble connecting to your dashboard, please contact your National Agency.

2.2. Click "Yes" in the Terms and Conditions pop-up

Once you have provided your login credentials, a pop-up box appears asking you to read the terms and conditions and accept them by clicking the Yes button before you proceed.

You can access the terms and conditions of use of the platform at any time during the lifetime of your project, by clicking the links available at the bottom of the dashboard.

3. The Beneficiary Dashboard opens on the "My Projects" list

Once you accept the terms and conditions, you will be able to see all your ongoing projects. The dashboard opens on the My projects list. Following details are available on this screen:

Programme: drop-down and Project Filter fields: Use the drop-down and the field to filter the results by multiannual financial framework programme, project number or title.
Lists of projects
- My Projects: a list of the projects that have been registered for you. The list opens by default.
- My Submitted Projects: a read-only list of the projects already submitted for review by you that can be accessed by clicking on the relevant tab. These projects are available in the NA officer dashboard.
Site Links: List of links related to the Erasmus+ Project Results Platform guide including Frequently Asked Questions, Helpdesk Information (Linking contact information for your National Agency) and Terms and Conditions.

Click on the tabs below to view for examples and details of the My Projects and My Submitted Projects list available on the beneficiary dashboard.

Here is an example of the list of My Projects, which opens by default when accessing the dashboard. The list contains the following columns:

Identifier - Project code details
Title - Project title details
Status - Indicating the status of the project results
Key Action - Details of the key action
Action Type - Details of the action type
Icon column - Edit Project Details, Information and Manage My Data icons

Here is an example of the list of My Submitted Projects. The list contains the following columns:

Identifier - Project code details
Title - Project title details
Status - Indicating the status of the project results (see below for more details)
Key Action - Details of the key action
Action Type - Details of the action type
Icon column - Information icon allowing to open the results in read-only mode

In this example, two projects are listed and both are in status Under Review. Clicking on the icon in the last column will open the project results in read-only mode.

3.1. Project Statuses

In the Project Results Platform, there are a number of project statuses indicating at what stage the project results are at within the results lifecycle.

Open for uploading results - When the signed grant agreement is sent to the applicant and while the project is still ongoing, you can start uploading results.
Available for submission after all results uploaded - Once a project has reached its end date or the final report has been submitted, the beneficiary will receive an automatic notification informing them of the need to submit their results for review.
Under review - Submitted projects that are under review by the Project Officer.
Modifications required - If the results have been reviewed by the NA Project Officer and the project is returned to you for further modifications. This requires resubmitting the results for review.
Review completed - Submitted projects for which the Project Officer has completed the review of all results.
Submission ongoing - This is a temporary status after submission and will automatically turn into another status within 24h.
Submission failed - This status indicates that a technical error occurred while submitting projects results.

4. Personal Data Management for a project

Personal data management for a project available in the dashboard allows you to choose which contact details (email address(es), phone number(s), name) of the contact person of the Coordinating Organisation and Partner Organisation(s) you would like to make visible or keep them hidden for the public, meaning they will or will not be displayed on the results platform.

4.1. Click the "Personal Data Management" (person) icon

On the list of My Projects, the contact details of your organisation and partners are hidden by default. To access the information, click on the icon, Personal Data Management (1).

If your contact person has granted you only View access you will not see the Personal Data Management icon.

4.2. The "Personal Data Management" screen opens

The Personal Data Management screen opens and contains:

Project details - Identifier (project number) and Title
Coordinating Organisation details
Partner(s) Organisation details, if applicable

You can expand/collapse the information for each organisation using the up or down arrows.

4.3. Select the contact details to display or hide for the public

You can choose which contact details (email address(es), phone number(s), name) of the contact person of the Coordinating Organisation and any Partner Organisations, if applicable, you would like to make visible or keep them hidden for the public.

Use the available radio buttons displayed for each contact per organisation. By default, all available contacts are set to No, meaning are hidden from public view.

You must be able to provide proof that you have the consent to display the data if you are asked to do so. The person(s) whose personal details are displayed will receive an automatic notification.

Please note that information is only published, once the project is finalised in the National Agency Project Management module and also the results are reviewed and approved by the National Agency Officer.

4.4. Click on "Save"

Once you have indicated which details of the contact persons of each organisation should be published, click on the Save button. To return to the first page of the Beneficiary Dashboard without saving any changes, click on the Go Back button.

5. Manage results for a project

5.1. From the list of "My Projects" click the "Edit" (pencil) icon

To manage the project results for your project, click on the Edit icon to access the Project Information.

If your contact person has granted you only View access you will not see the pencil-icon and will not be able to update project information.

5.2. The "Project Information" screen opens

The Project Information screen opens and contains:

Project Details tab - includes the Project Number (read-only), Title (read-only), End date (read-only), Submission date and time and Website details
Results tab - contains the List of Project Results, where results can also be uploaded
Logo section - Option to upload your project logo

You cannot update contractual information such as Project number or title. This is displayed in read-only mode. To update this information, please contact your National Agency.

5.3. Click the "Upload logo" link to add the project logo

In the top right section, a logo placeholder appears by default, where you have the ability to upload the project logo, by clicking the Upload logo link.

The following logo formats are supported in the Project Results Platform: *.jpeg; *.jpg; *.png; *.gif, with the maximum file size of 100MB. For any issues regarding the format or the size of your attachments, please contact your National Agency.

The Upload File dialogue box appears. Click the Choose File button (1), locate the file, then click the Upload File button (2).

The logo now appears, replacing the logo placeholder. Until the results are submitted, the uploaded logo can be removed by selecting the Remove logo option displayed below the logo. To replace an already uploaded logo, the existing one must first be removed.

5.4. Click the "Enter website url" link to insert the project website

Click the link text Enter website url.

Provide the url of the website of the organisation or project and click on ok.

Once the website details have been saved, click the Publish Url button to publish the website details to the Project Results Platform website.

Information

As soon as the Publish Url button is clicked, the website will be published in the Project Results Portal. The project website is the only item that you can add and will become publicly available during the lifetime of the project.

The project logo and the results will be published after the results have been reviewed and approved by NA Project Officer and the project is finalised in the National Agency Project Management module.

Once published, the user has the option to hide the website details on the public website, by clicking the Hide button.

5.5. Click the "Results" tab to add the results

To start adding the results of your project, click the Results tab. Initially the displayed list of results is empty. As the results are added, the following column details are displayed:

Title of project result.
Description of project result.
Type - based on the category of results chosen, if applicable. See Project result categories and result types for details.
Attachment - allows upload and download or remove an attachment to a result; Maximum 1 attachment per result.
GDPR Compliance - automatically checked, indicates that all personal details have been removed from the results.
Officer Decision - details of the NA Officer decision status.
Actions - icons where the result details can be edited or deleted.

During the project lifetime the results remain unpublished and available in your dashboard. While the project is ongoing, you can modify them at any time.

5.6. Click the "Add Result" button to upload project results

The maximum number of results that can be added to a project published on the platform is 450.

Click the Add Result button to open the Add Result window.

For each result you will have to create a separate entry. In addition, if you have multiple attachments you want to upload for one result, you must create individual entries for each, as only one attachment can be added to a result. See below for more details on the attachments.

The Submit for Review button remains disabled until the submission of the final beneficiary report or the end date of the project.

5.7. Provide the required information in the "Add Result" pop-up

In the Add Result pop-up window you must provide following details:

Title field - Title of Result(s); maximum character size is 256
Description field - Textual description of project result; maximum character size is 1000
Category - Select one of the available options from the drop-down list. The options available depend on the initial upload date of results for the project.
- Type - Conditionally available; Drop-down list appears based on the category chosen (not shown in illustration) and on the initial upload date of results for the project. See Project result categories and result types for details.
Don't publish - Checkbox option to indicate that the results will not be published in the Project Results Portal once the project is completed, for example, because of copyright.

You are requested to insert a title (1), a short description (2), a category (3) and, eventually, a type of a given result. You should only provide a description of the specific result and avoid repeating the information from your project summary.

As you choose the Category, a subsection may appear prompting you to insert the Category Type (4). See the page Project result categories and result types for additional information.

5.8. Confirm the results' GDPR Compliance

As of May 2022, all results published on the Project Results Platform must be compliant with the data protection regulation as stated in the enforced terms and conditions (see above) You will need to declare that you have checked GDPR compliance for this specific result. You will find the GDPR Compliance Guidelines for results in the link above the checkbox and under the Site links section on the Project list page. Click the GDPR compliance checkbox (1).

5.9. Click on "Save"

Once all requested information about the result is added, click on the Save (2) button.

For more information on privacy, click the GDPR guidelines for project results link.

5.10. Result added

A message appears indicating the result has been added successfully to the List of project results. It is now possible to:

Add an attachment to the result, if required,
Edit the result details, and to
Delete the result

using the dedicated icons (Upload, Edit, Delete) displayed in the relevant columns in the list.

5.11. Mark a result as "Don't publish"

If you do not wish to have a result published, click the Don't publish checkbox when adding or updating a result, then provide a reason (mandatory) in the additional mandatory Reason field that is displayed. If a result is marked as Don't publish, the National Agency cannot change this and the results will not be published.

In the result list, the result is displayed as greyed out and the reason for non-publication can be viewed by placing the mouse cursor over the View icon in the Actions column. In our example, two results have been marked as Don't publish.

5.12. Upload an attachment to a result, if required

Only one attachment per result can be added, which cannot exceed 100 MB. The following formats are supported: *.pdf; *.jpeg; *.jpg; *.tif; *.png; *.gif; *.mpeg; *.mpg; *.ogg; *.ppt; *.pps; *.xls; *.xlsx; *.doc; *.docx; *.rtf; *.txt; *.csv; *.mp4; *.mov; *.mp3

For any issues regarding the format or the size of your attachments, please contact your National Agency.

It is possible to upload one attachment for every result you added.

Click on the Add attachment icon displayed in the Attachment column for results without an attachment.

In the Upload File pop-up, click on the Choose file button and follow the instructions onscreen to upload the file. Information regarding the Allowed file types for upload is displayed in the pop-up.

After the file is selected, click on the Upload File button to finalise the upload.

A notification displays while the file upload is ongoing.

After the successful upload of the attachment, the available options in the Attachment column change. It is now possible to Download or Delete the attachment.

It is not possible to add a second attachment for the same result. Also, if you want to replace the attachment, you must first delete the existing one.

6. Submit results for review

Once you have submitted your final report or your project has reached its end date, you will receive an automatic notification informing you that you can submit your results for review, and the status of your project will change to Available for submission after all results uploaded.

At the same time, in the Project Information section, the Submit for Review button will become active.

Make sure all results are available in the project and attachments are uploaded, if required, before you submit the results. Click on the Submit for Review button to submit your results for review.

The submission confirmation dialogue box is displayed, where you can choose Yes to submit the result or No to return to the Results tab, where the results can still be updated at a later stage. In this example, the Yes button is clicked.

A message box appears, indicating the project results are being submitted for review.

The project will no longer display on the list of My Projects, and instead under the list My Submitted Projects. While the submission of the results is ongoing, the status will be Submission ongoing.

When the submission is finalised, the status will be Submitted for review. The project will be available on the NA Officer dashboard for review. After an NA Officer is assigned to review the results, the project status will change to Under review.

7. Rejection of results

In the case where the project results are incomplete or inaccurate, or mandatory results are missing, the beneficiary will be notified by the National Agency officer, prompting them to go back to the Beneficiary Dashboard and update the results as modifications are required.

Please note that during the lifetime of the project the logo and the results remain unpublished. They become publicly available only after the logo and the results have been reviewed and approved by the National Agency officer and the project has been finalised in the National Agency Project Management module.

If there are changes to project information published before the project is finalised, such as start date, end date, partners, those should be communicated to the National Agency officer. Once applied in the National Agency Project Management module, these changes will be automatically transferred to the Project Results Portal.

At the final report stage, all contractual data of your project and the project summary will be updated with the information you have provided in your final report. If any changes are to be applied to the published information after the finalisation of your project, please contact your National Agency to change the data manually.

In the Beneficiary Dashboard, projects with rejected results are displayed in the list of My Projects with the status Modifications required. Click on the Edit (pencil) icon for the respective project to view more details and make changes.

7.1. Update "Logo" and project website, if required

The Project Information screen opens on the Project Details tab. If the NA rejected the Logo and/or website provided, they are marked with Modifications required. If the NA approved the Logo and/or website provided, they are marked with Will be published.

In addition, Comments provided by the NA Officer are displayed in a dedicated field below the Project Details. Only items marked as Modifications required can be updated.

In our example, the NA rejected the Logo, marked with Modifications required, and approved the website, indicated by displaying Will be published next to the url. In this example, the beneficiary must click on Remove logo and can then upload a new logo as described above. If the website would have been rejected, it would be possible to update the provided url.

7.2. Update missing mandatory results

Access the list of results of the project from the Results tab.

If the project has been rejected because of missing mandatory results, a red notification is displayed at the top of the results list. Comments provided by the NA Officer are displayed in a dedicated field below the list.

Add the missing mandatory results as explained above.

7.3. Update rejected results per NA Officer's comments

In the results list for the selected project, results that have been rejected by the NA Officer are marked as Modifications required in the Officer Decision column. To update a selected result, do the following:

Click the Edit icon in the Actions column.

The Update result pop-up opens. Update the details as requested by the NA Officer, then click the Save button. All details can be changed, and in our example, we have updated the description.

In the result list, the result details are updated, and the status in the Officer Decision column has changed to Not Reviewed.

7.4. Replace an attachment for a rejected result per NA Officer's comments

If required, a new attachment for a result indicated as Modifications required, can be uploaded. If the result did not have an attachment when the results were previously submitted, you can simply add one by following the steps explained above.

If the result had an attachment that is to be updated, this file must be removed before a new file can be uploaded. In the results list, in column Attachment, click on the Delete icon for the attachment to replace.

The delete icon is only available for results marked as Modifications required.

Confirm the action in the confirmation pop-up. After the attachment is deleted, a new attachment can be uploaded as explained above.

7.5. Resubmit the results

Once all results are added or updated, submit the results for review as explained above.

Hint

Q. Why are project results not published?
A. Beneficiaries should check the status of their project in Beneficiary module and if the project is not in status finalised or terminated with eligible costs, this could be the reason for the project results not being published.

Beneficiary Dashboard in Project Results Platform